Operations Executive

  • Full-time

Company Description

Publicis Media is one of the four solutions hubs of Publicis Groupe [Euronext Paris FR0000130577, CAC 40], alongside Publicis Communications, Publicis.Sapient and Publicis Healthcare. Led by Steve King, CEO, Publicis Media is comprised of five global brands, Starcom, Zenith, Spark Foundry, Blue 449 and Performics, powered by digital first, data driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 17,500 employees worldwide.

We are built on the foundation of Trust, Talent, Transformation:

TRUST
Trust is the cornerstone upon which we build our relationships. We hold ourselves to the highest standards of how a partner should behave.
We treat our people and our clients with respect, transparency and honesty.

TALENT
This is first and foremost a people business. We are committed to ensuring Publicis Media a destination for the best talent in our industry. We value people as individuals, growing ourselves as we grow our client’s business.

TRANSFORMATION
True transformation comes when we stop managing change, and instead initiate change. We believe in our purpose to be the admired force for business transformation. We believe that focusing on performance and results has the power to transform client business.

Job Description

Job Role:

Apex is a separate division of Publicis Groupe and is a growth and solutions hub focused on problem solving and driving additional value for clients.  Apex ops are responsible for setting up end to end processes to ensure best practice and compliance across all media channels from briefing to invoicing.

It’s an opportunity for an enthusiastic and committed person, who enjoys working with data and figures and gains satisfaction from completing tasks to a high level of accuracy. We are looking for an individual who is conscientious, self-motivated, eager to learn and who will hit the ground running. It involves working closely and effectively with other member of the Apex ops, digital and finance teams, as well as liaising with vendors and agency teams. It is an important role which is vital in contributing to the growth and success of Apex.

Responsibilities:

  • Working with the Apex ops and digital teams to ensure you have all information needed ready for month-end reconciliation and forecasting
  • Creating agency and vendor billings sheets within excel at month-end including booking information and previous month’s delivery/spend
  • Contacting vendors on a monthly basis to check booking detail and delivery/spends for the previous month
  • Checking details provided for inaccuracies, before providing information to agencies
  • Liaising with agency teams to confirm previous month’s delivery/spend, ensuring we are aligned and resolving any queries before the reconciliation deadline
  • Creation of the digital finance tracker for finance to bill agencies and pay invoices
  • Checking and accepting agency bookings against digital finance tracker – spends should align with the detail we have already shared
  • Updating and reconciling vendor spends each month in order that we can pay invoices

Qualifications

Core Competencies:

  • Excellent math’s and numeracy skills
  • Able to work with large data sets
  • A high level of accuracy and attention to detail is essential
  • Organised and capable of working independently, as well as part of a team
  • Able to meet deadlines in a fast-paced environment and complete tasks accurately
  • Can assimilate information quickly and adhere to processes/best practices
  • Exceptional time management & prioritisation skills
  • Confident in Microsoft Office Excel
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