Junior Finance Operations Executive (entry level)

  • Full-time

Company Description

Publicis Media is one of the four solutions hubs of Publicis Groupe, alongside Publicis Communications, Publicis.Sapient and Publicis Healthcare. Led by Steve King, CEO, Publicis Media is comprised of five global brands, Starcom, Zenith, Spark Foundry, Blue 449 and Performics, powered by digital first, data driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 17,500 employees worldwide.

We are built on the foundation of Trust, Talent, Transformation:

TRUST
Trust is the cornerstone upon which we build our relationships. We hold ourselves to the highest standards of how a partner should behave.
We treat our people and our clients with respect, transparency and honesty.

TALENT
This is first and foremost a people business. We are committed to ensuring Publicis Media a destination for the best talent in our industry. We value people as individuals, growing ourselves as we grow our client’s business.

TRANSFORMATION
True transformation comes when we stop managing change, and instead initiate change. We believe in our purpose to be the admired force for business transformation. We believe that focusing on performance and results has the power to transform client business.

Job Description

Job Role:

An exciting opportunity for an enthusiastic and committed individual to join a newly created, separate division of Publicis Groupe. Apex is a growth and solutions hub focused on problem solving and driving value for clients.

This Junior Finance Operations Executive role is an opportunity for an enthusiastic and committed person who enjoys working with data and figures to join a vibrant media team. We are looking for someone who is curious, self-motivated, and eager to learn, who will come in and hit the ground running. It is expected that this person will engage with the sales, trading and operations teams and contribute to the growth and success of APX.

It’s an opportunity for an enthusiastic and committed person who enjoys working with data and figures to join a vibrant media team. We are looking for someone who is curious, self-motivated, and eager to learn, who will come in and hit the ground running. It is expected that this person will engage with the sales, trading and operations team and contribute to the growth and success of Apex.

 

Responsibilities:

  • Assisting the team in the administration of the financial tracker and maintaining records of all campaigns, PO’s and invoices
  • Working alongside the Finance Manager in sync to provide support on the account in order to maintain a smooth and seamless finance operation
  • Assisting the APX Operations team in the preparation and recording of all campaigns, alerting key team members on the need for updating segments when required
  • Creating PO’s & sending invoices to Shared Service Centre (SSC) Input Team for upload to Accounts Payable (AP) central
  • Investigating and resolving (or escalating) any Media Vendor invoice queries in a timely manner
  • Maintaining relationships with SSC and Agency (Starcom, Zenith, Blue 449 and Digitas) Operations teams.
  • On-boarding of new campaigns, products, suppliers and clients to Media Explorer
  • Issuing billing instructions to SSC Media Billing team and ensure 100% billing completion before Intercompany (IC) deadline
  • Attending to weekly APX status meetings and actively contribute towards any other financial/operational requirements

Qualifications

  • Analytically minded problem solver and have an eye for detail
  • Organisational skills and able to work independently as well as with a team
  • Exceptional time management & prioritisation skills
  • Confidence in using Microsoft Office Excel
  • Working knowledge of Media Explorer, Salesforce and SAP will be an added advantage
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