At Zenith we are dedicated to creating a sustainable advantage for our clients, providing them with a quantifiable return from their communications investment that outstrips their competitors.  Our focus on ROI ensures that clients' budgets are invested, not simply spent. We believe the most important consideration for any campaign is a demonstrably effective outcome.  We are committed to developing close partnerships with all our clients and to delivering a service that always exceeds expectations. 

Above all, we know that ideas and imaginative solutions are vital to make our clients' brands stand out from the crowd; connecting with consumers in a striking and persuasive manner.

EXECUTIVE ASSISTANT                                                                  

Overview:

Executive Assistant to support both the Managing Director and SVP at ourZenith Chicago office.

 Responsibilities:

·         Schedule all travel arrangements and create detailed and comprehensive itineraries.

·         Coordinate and run executive conferences, video conferencing, calls and meetings (book space, manage attendees, set up tech equipment, order refreshments, prepare presentation documents and welcome boards etc.).

·         Act as a primary filter for a high volume of confidential information and documentation.

·         Stay updated on corporate and client policies, office and service management and the organizational structure of the various divisions and specializations within Zenith to be able to provide accurate answers and/or to direct these questions to the appropriate person.

·         Handle invoices, prepare check requests, submit expense reports and review all travel, expense and timesheet submissions.

·         Represent Zenith in a professional and courteous manner to all clients, vendors and visitors.

Requirements:

·         3 -5 years of administrative / office experience

·         Bachelor’s degree required

·         Excellent written and verbal communication skills as well as time-management capabilities

·         Talent in establishing and maintaining effective working relationships with vendors, clients and co-workers

·         Comfortable working with top-level executive management team and handling sensitive and confidential information with the highest degree of integrity

·         Highly organized and confident working independently on tight deadlines

·         Strong ability to think fast on your feet as well as an innate ability to proactively prepare for and predict issues before they arise

·         Proficient use of Outlook

·         Knowledge of Excel and PowerPoint

All your information will be kept confidential according to EEO guidelines.