Fairmont Hotels & Resorts

Join a dynamic team and be part of a network of 90 spectacular properties, and 34 more in the pipeline, in 30 countries around the globe. Our properties are located from the beaches of Hawaii to the unspoiled national parks of Canada, to the heart of London, to the deserts of the United Arab Emirates.

About Fairmont Southampton

Are you ready to join a team that thrives on excellence and embraces limitless potential? Fairmont Southampton, Bermuda’s largest resort, invites exceptional individuals to be part of our award-winning team and shape the future of hospitality.

Following a multi-million-dollar renovation, our 593-room resort is Bermuda's largest, featuring nine restaurants, a 30,000-square-foot spa, an 18-hole par three golf course and a captivating Beach Club. Opportunities for growth and success are boundless.

Our culture emphasizes respect, teamwork, and professionalism, supported by comprehensive benefits. Join our diverse and inclusive team, where your unique talents and perspectives are celebrated. Dare to go beyond the ordinary, unlock your potential and make a lasting impact at Fairmont Southampton. Together, let's create memories that exceed expectations. #BeLimitless

About the Application Process:

At Fairmont, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner AssessFirst prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.

We invite you to join the world of luxury hospitality at Fairmont Southampton as our new Purchasing Coordinator. Reporting to the Purchasing Manager, the Purchasing Coordinator is responsible for coordinating daily procurement activities to ensure the timely and cost-effective acquisition of goods and services required for hotel operations and renovation projects. This role provides administrative, inventory, logistics, and supplier support while maintaining accurate purchasing records, monitoring deliveries, and ensuring compliance with purchasing policies and procedures. The Purchasing Coordinator plays a key role in supporting operational efficiency and maintaining the highest standards of service for internal stakeholders.

What you will be doing:

Procurement & Supplier Coordination

• Support the day-to-day procurement process for operational departments, including Food & Beverage, Housekeeping, Engineering, Spa, and other hotel divisions.
• Obtain quotations, compare pricing, and prepare purchase requisitions and purchase orders for review and approval.
• Coordinate with approved suppliers to ensure timely ordering and delivery of products and services.
• Maintain positive working relationships with vendors and assist with sourcing new suppliers when required.
• Monitor supplier performance and report delivery, quality, or service concerns to the Purchasing Manager.

Shipping & Logistics Support

• Coordinate and track incoming shipments to ensure accurate and timely delivery.
• Communicate with suppliers, freight forwarders, and internal departments regarding shipment schedules and delivery timelines.
• Assist in coordinating transportation and logistics for renovation-related materials, equipment, and FF&E.
• Follow up on delayed shipments, damaged goods, or discrepancies and support timely resolution.

Customs Clearance & Documentation

• Assist in preparing and maintaining documentation required for imported goods and customs clearance.
• Coordinate with customs brokers, shipping agents, and suppliers to ensure compliance with import regulations.
• Maintain organized files related to shipping documents, invoices, customs paperwork, and delivery records.
• Support the Purchasing Manager in resolving customs and import-related issues.

Inventory & Stock Control

• Monitor inventory levels and support replenishment of operational supplies to prevent stock shortages.
• Assist with receiving, inspecting, and verifying deliveries against purchase orders and invoices.
• Maintain inventory records and assist with regular stock counts and inventory audits.
• Investigate inventory discrepancies and report findings to the Purchasing Manager.
• Support month-end inventory verification processes and reporting requirements.

Administrative Support & Record Keeping

• Create, process, and maintain purchase orders, invoices, receiving documents, and procurement records.
• Ensure all purchasing documentation is accurate, complete, and properly filed.
• Maintain procurement databases, vendor information, and pricing records.
• Prepare routine purchasing, inventory, and expenditure reports as requested.
• Support budget tracking and assist with monitoring departmental purchasing expenses.

Cost Control & Process Improvement

• Assist in identifying opportunities for cost savings through pricing comparisons and supplier evaluations.
• Ensure purchasing activities comply with company policies, approval processes, and budget guidelines.
• Support efforts to improve procurement efficiency, inventory control, and supplier performance.
• Assist with special projects, procurement initiatives, and other duties as assigned.

What will you bring to this role? 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions: ·

Education

• Associate's degree, diploma, or certification in Business Administration, Supply Chain Management, Hospitality Management, Accounting, or a related field preferred.
• Relevant procurement, inventory, or logistics training is considered an asset.

Experience

• Minimum 1-3 years of experience in purchasing, procurement, inventory control, logistics, accounting, or administrative support.
• Previous experience within a hotel, resort, hospitality, food & beverage, or warehouse environment preferred.
• Experience working with purchase orders, supplier communications, and inventory systems is an asset.

Competencies, Knowledge & Skills

• Working knowledge of procurement, inventory management, and receiving procedures.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience using purchasing, inventory, or ERP systems preferred.
• Effective verbal and written communication skills.
• Ability to maintain accurate records and handle confidential information professionally.
• Knowledge of shipping, logistics, customs documentation, and receiving procedures is an asset.
• Understanding of food & beverage products, operational supplies, and inventory control practices is preferred.

Personal Attributes, Culture & Values

• Professional, reliable, and highly organized.
• Proactive with a strong customer service mindset and commitment to internal stakeholder support.
• Demonstrates integrity, accountability, and attention to detail.
• Ability to work collaboratively across departments and with external suppliers.
• Embrace the Fairmont brand promise and luxury in your role and in all your interactions.
• Foster an inclusive environment where every individual feels valued and respected

Circumstances

• Ability to work in a fast-paced hospitality environment with changing priorities and deadlines.
• Ability to occasionally lift and move boxes, supplies, and inventory items.
• Ability to spend time in office, warehouse, receiving, and storage areas as required.
• Flexibility to work additional hours, weekends, or holidays when operational requirements dictate.
• Comfortable working in both administrative and operational environments.

Employee Benefits:

Join our team and enjoy a range of exclusive colleague perks, including complimentary upgrades, extended stays, discounted stays across Fairmont & Raffles properties, special dining and wellness discounts, and added luxuries to enhance your experience. We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits. Add any other benefits relevant to your property.

What’s in it for you?

As part of Accor, a global hospitality leader with over 5,500 hotels worldwide, you’ll enjoy:

• Opportunities for growth and development, mentorship, and international mobility
• Health insurance, retirement savings plans, and comprehensive wellness programs
• Worldwide travel discounts and preferred rates across the Accor portfolio
• A supportive, inclusive culture grounded in respect, teamwork, and professional development

Start your journey with us today and explore the possibilities! #BeLimitless

Our Values

Respect: We value the needs, ideas and individuality of others. We treat everyone with fairness and dignity.

Excellence: We make genuine connections, and we cherish every opportunity to make the people around us feel special.

Belonging: We celebrate our differences. We support each other and we always stand together.

Empowerment: We have authority to take initiative and anticipate moments that create unforgettable experiences.

Integrity: We build trust through mutual respect and being authentic.

Your team and working environment:

Fairmont Southampton is a premier luxury resort and regarded as a leader in the hospitality industry.  Our mission is to turn moments into memories for our Guests.  An exciting hospitality career awaits you if you are committed to providing our Guests with an authentically local experience through providing warm and engaging service.

Our Heartists work cohesively as part of the team in a demanding, multi-cultural diverse environment.

Our commitment to Diversity & Inclusion:

Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.