Fairmont Hotels & Resorts

Join a dynamic team and be part of a network of 90 spectacular properties, and 34 more in the pipeline, in 30 countries around the globe. Our properties are located from the beaches of Hawaii to the unspoiled national parks of Canada, to the heart of London, to the deserts of the United Arab Emirates.

About Fairmont Southampton

Are you ready to join a team that thrives on excellence and embraces limitless potential? Fairmont Southampton, Bermuda’s largest resort, invites exceptional individuals to be part of our award-winning team and shape the future of hospitality.

Following a multi-million-dollar renovation, our 593-room resort is Bermuda's largest, featuring nine restaurants, a 30,000-square-foot spa, an 18-hole par three golf course and a captivating Beach Club. Opportunities for growth and success are boundless.

Our culture emphasizes respect, teamwork, and professionalism, supported by comprehensive benefits. Join our diverse and inclusive team, where your unique talents and perspectives are celebrated. Dare to go beyond the ordinary, unlock your potential and make a lasting impact at Fairmont Southampton. Together, let's create memories that exceed expectations. #BeLimitless

About the Application Process:

At Fairmont, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner AssessFirst prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.

We invite you to join the world of luxury hospitality at Fairmont Southampton as Purchasing Manager. The Purchasing Manager will oversee all procurement activities within the hotel under the direction of the Director of Purchasing, ensuring that all operational and renovation-related needs are met in a timely and cost-effective manner. This role will be responsible for sourcing and managing supplies and materials for daily hotel operations, as well as supporting the procurement process for the hotel’s renovation project. The Purchasing Manager will also support handling shipping logistics, customs clearance, inventory control, and basic administrative support, all while ensuring compliance with hotel policies, budgets, and timelines.

What you will be doing:

Procurement & Supplier Management:

• Oversee daily procurement: Support the Director of Purchasing in the procurement of goods and services needed for hotel operations (e.g., food and beverage, and other operational necessities.).
• Temporary Renovation project procurement: Assist the Director of Purchasing and the renovation project team in receiving materials, furnishings, and equipment needed for the renovation project (e.g., furniture, fixtures, finishes, construction materials).
• Supplier relationship management: Build and maintain strong relationships with existing suppliers while identifying and evaluating new vendors for potential cost savings, quality improvements, and service enhancements.

Shipping & Transportation Logistics:

• Coordinate logistics for all procurement: Ensure the timely and efficient delivery of supplies for hotel operations and the renovation project, managing all shipping and transportation requirements.
• Track deliveries: Oversee the transportation process, monitor incoming shipments, and address any issues related to delayed or incorrect deliveries.
• Manage renovation material deliveries: Ensure that construction and renovation materials arrive on time and in good condition, coordinating with contractors and suppliers to avoid delays in the renovation timeline.

Customs Clearance:

• Ensure regulatory compliance: Coordinate with customs to ensure that all necessary documentation is prepared and submitted for smooth clearance of imported goods and renovation materials.

Inventory & Stock Control:

• Maintain inventory for operations: Ensure that adequate stock levels in food & beverage, and operational supplies, e.g. china, glassware, silverware etc., are maintained in order to meet the current and future demands of the operations. 
• Track renovation-related inventory: Work closely with the renovation team to ensure that all necessary materials and supplies are available on-site and delivered on schedule for the renovation.
• Inventory audits: Perform regular audits of hotel inventory, ensuring accuracy and resolving any discrepancies.
• Month-End: Verify inventory counts, and assist with identifying discrepancies or opportunities for cost savings. 

Administrative Support & Record Keeping:

• Purchase order processing: Process all purchase orders for hotel operations and renovation FF&E, ensuring accuracy and proper documentation.
• Maintain procurement records: Keep detailed records of all procurement activities, including contracts, supplier communications, purchase orders, and delivery schedules for both regular and renovation-related purchases.
• Report generation: Prepare and present reports to the Director of Purchasing regarding procurement expenditures, inventory levels, and supplier performance for both operational needs and the renovation project.
• Budget assistance: Support the Director of Purchasing in managing procurement budgets for both hotel operations and renovation projects, ensuring expenses remain within the planned limits.

Cost Control & Budgeting:

• Monitor procurement costs: Track and manage the costs of both regular hotel supplies and renovation materials to ensure procurement stays within budget.
• Identify cost-saving opportunities: Work to identify cost-saving opportunities by negotiating with vendors and sourcing alternative products or suppliers for both hotel operations and renovation needs.
• Support project budgeting: Assist in tracking and reporting procurement spending for the renovation project, ensuring that renovation costs align with the project’s budget.
• Other duties as assigned.

What will you bring to this role? 

Education

• Bachelor’s degree in Business Administration, Supply Chain Management, Inventory Management, Cost Control, Hospitality Management, or a related field (preferred).

Experience

• Minimum 3-5 years of experience in procurement, logistics, or supply chain management, with experience in hotel operations or food & beverage managemnet preferred.

Competencies, Knowledge & Skills

• Strong knowledge of procurement processes, shipping, logistics, and customs clearance, as well as construction-related procurement for renovation projects.
• Excellent negotiation and vendor management skills.
• Ability to manage multiple priorities and deadlines, especially during a renovation project.
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills to handle both regular and renovation-related procurement.
• Excellent communication skills for working with vendors, contractors, and internal teams.
• Basic understanding of renovation processes and materials is a plus.
• In-depth understanding of food & beverage products and familiarity with perishable goods, shelf life and storage requirements.  

Personal Attributes, Culture & Values

• Embrace the Fairmont brand promise and luxury in your role and in all your interactions.
• Foster an inclusive environment where every individual feels valued and respected
• Create an environment where colleagues are empowered, supported and recognized

Additional information

Physical Requirements: Ability to work in a fast-paced hotel environment, with occasional physical tasks related to inventory checks and renovation materials management.

Some lifting and handling of materials, particularly during renovation phases.

Schedules:  Irregular hours including nights, weekends and public holidays apply to this position

Employee Benefits:

Join our team and enjoy a range of exclusive colleague perks, including complimentary upgrades, extended stays, discounted stays across Fairmont & Raffles properties, special dining and wellness discounts, and added luxuries to enhance your experience. We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits. Add any other benefits relevant to your property.

What’s in it for you?

As part of Accor, a global hospitality leader with over 5,500 hotels worldwide, you’ll enjoy:

• Opportunities for growth and development, mentorship, and international mobility
• Health insurance, retirement savings plans, and comprehensive wellness programs
• Worldwide travel discounts and preferred rates across the Accor portfolio
• A supportive, inclusive culture grounded in respect, teamwork, and professional development

Start your journey with us today and explore the possibilities! #BeLimitless

Our Values

Respect: We value the needs, ideas and individuality of others. We treat everyone with fairness and dignity.

Excellence: We make genuine connections, and we cherish every opportunity to make the people around us feel special.

Belonging: We celebrate our differences. We support each other and we always stand together.

Empowerment: We have authority to take initiative and anticipate moments that create unforgettable experiences.

Integrity: We build trust through mutual respect and being authentic.

Your team and working environment:

Fairmont Southampton is a premier luxury resort and regarded as a leader in the hospitality industry.  Our mission is to turn moments into memories for our Guests.  An exciting hospitality career awaits you if you are committed to providing our Guests with an authentically local experience through providing warm and engaging service.

Our Heartists work cohesively as part of the team in a demanding, multi-cultural diverse environment.

Our commitment to Diversity & Inclusion:

Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.