Executive Administrative Assistant
- Full-time
Company Description
Nexpro Personnel Services specializes in placing highly skilled office and light industrial employees with some of Minnesota's leading companies.
Job Description
Admin Responsibilities:
- Calendar Updates/Meetings (conference room scheduling).
- Various requests for signatures/approvals from President.
- Field calls from German colleagues who are looking to reach President.
- Support NSM/RSMs with customer office visits (welcome monitors/mtg rms/food/etc)
- Dinner reservations for SLT/Customers/Guests as necessary (update calendar invites/directions etc)
- International Travel Requests/approvals
Reporting Items (heavy Excel):
- Monthly Global Sales Reporting (for Germany) / Bi-monthly Forecast Reports (ACT! software reports as needed).
- Monthly Success News (for Germany) (Word).
- Monthly Distributor Payments/Distributor Commissions (reconciliations as necessary).
- Lead Finder Registration Forms: Process avg 3-5 leads/week.
- Cross Border Lead Forms (countries/contacts involved vary): Process approx. 1-3/week.
Meetings
- Support SLT Monthly / Quarterly Mtgs (travel arrangements/contract hotel/F&B/etc).
- Support NSMs with quarterly hotel contract negotiations, F&B, final billing review (Rooming lists as necessary).
- Leadership Lab research on locations/contract negotiations for Oct 2015 mtg (around June/July to secure mtg space/hotel rms etc).
HR Coordinated Items:
- Book candidate or new hire air travel and ground transportation.
- Coordinate with HR/Hiring Manager travel and 1st day/week requirements.
Contract position for 4 months starting April 1st.
Qualifications
- Strong organizational skills.
- Heavy excel report background.
- Must have executive leadership support experience (min 5 years).
- Resourceful, empowered, flexible, self-motivated.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Nexpro Personnel Services
Minneapolis, MN
United States
* No phone calls please