Administrative Assistant

  • 80 Rue Queen, Montréal, QC H3C 2N5, Canada
  • Full-time

Company Description

Do you have what it takes to work at the forefront of payment innovation? Join Mobeewave’s team and collaborate with global finance, technology and payment leaders on an acceptance solution that’s disrupting the payment space! 

Who are we?

Mobeewave has created a patented solution to enable people to accept money in person using just their phones. By making it possible for anyone to easily and securely accept payment, the Montreal-based Fintech has attracted the attention of the world’s biggest payment players and technology manufacturers. Already operating in Australia, Canada, India and Poland, Mobeewave is working closely with MasterCard, Samsung, Visa and most well-known worldwide banks. Growing rapidly, Mobeewave is scaling to meet a greater number of deployments in 2019. 

Harnessing the NFC capability and secure element of modern mobile devices, Mobeewave’s technology allows a phone to easily and securely receive payment transactions made with all contactless cards (PayPass, payWave) and mobile wallets (Apple Pay, Samsung Pay, Android Pay, etc.). 

Are you a Mobeewaver?

If you’re a Mobeewaver, you don’t take no for an answer. You’re a self-starter who likes a challenge. You’re not afraid to go beyond the tried and tested. You dare to be different. You jump at the chance to disrupt industries. You’re resourceful. You’re passionate about what you do. You’re highly motivated and you lead by example. And, above all, you value the chance to work with people with the same set of qualities. 

Could you be a Mobeewaver?

Job Description

In this role, the Administrative Assistant will provide advanced administrative support to the executives on a daily basis. The ideal candidate has strong organizational skills and attention to detail, and has the ability to multi-task in a fast-paced environment.

Reporting to the CO-CEOs, the successful candidate will be responsible for but not limited to:

·Schedule, organize and manage the CEO’s work schedule

·Keep track of priorities and assist to make sure all deadlines are met 

·Manage and prioritize incoming and outgoing emails, calls, and other forms of communication

·Arrange travel and accommodations including flights, hotels, agenda and itineraries

·File and handle all sensitive/confidential information

·Keep minutes at meetings 

·Provide as-needed support to directors, managers, and executives

·Keeping shared office space and CEO’s office space organized and in order 

·Representing office interests in relationship with external associates, including vendors, consultants and clients 

·Collaborate across departments to help plan events and initiatives departments when necessary

·Coordinate logistics for meetings and visitors 


The ideal candidate will possess the following skills and qualifications:

·Post-secondary diploma in a related field

·3+ years of experience in a similar role, supporting an executive is an asset

·Excellent verbal and written communication skills, in French and English

·Strong organizational skills, problem-solving and decision-making capabilities


·Strong PC skills including Microsoft Outlook and Excel

Top Candidate’s Profile

·Experience with Start-Up Operations

·High energy

·Strong leadership skills 

·Ability to work independently and as part of a team 

·Creative & dynamic personality 


·Go getter mentality 

Additional Information

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Please visit our website to see what perks we enjoy working at Mobeewave!