Labor Mobility Partnerships (LaMP) works to develop large-scale, long-term solutions for workers to access quality jobs across borders. Our vision is a world in which the global poor have exponentially greater opportunity for economic advancement. To get there, our goal is to dramatically increase the scale and quality of labor mobility programs globally. 

As a dynamic start-up, LaMP is focused on delivering proof-of-concept projects that demonstrate the feasibility and impact potential of large-scale quality labor mobility pathways, providing technical assistance and developing needed tools for key labor mobility practitioners, developing right-sized evidence for policy influence, and building a global coalition of multi-sector actors committed to scaling quality labor mobility.    

Some global context: OECD countries are rapidly aging, facing a gap of 383 million workers by 2050 to maintain their current economic structure. Meanwhile, workers in developing countries need jobs, and those who manage to secure work in OECD countries can expect to increase their income by 6 to 15 times. Improving labor mobility systems globally will benefit all actors involved — for the worker who gains quality employment and dramatically improves their income, for the receiving country which receives needed workers, and for the sending country which receives remittances and needed employment opportunities.  

We are seeking a proactive and detail-oriented Operations Associate to support org-wide and programmatic administrative needs working closely with a diverse global team. Reporting to the Operations Manager, this role involves streamlining processes, supporting financial report reviews, ensuring smooth logistical coordination for meetings and events, and other administrative and grant management tasks that assist the whole organization. The ideal candidate will be bilingual in English and Spanish, and willing to work across different time zones and cultural contexts. This position provides essential support in project documentation, event coordination, financial management, communications, and general administrative tasks. 

This role offers the opportunity to work in a dynamic, global team environment while contributing to impactful migration projects. As a registered non-profit in the US and Germany, LaMP offers the Operations Associate the opportunity to learn to navigate the operational and financial complexities of both offices while supporting cross-regional, multi-million-dollar projects spanning 10+ countries. With funding exceeding $10 million from multinational organizations, companies, and philanthropic foundations, this role provides unparalleled exposure to global non-profit management. LaMP seeks a candidate eager to develop professionally alongside our expanding organization. If you are detail-oriented, bilingual, and thrive in an administrative role, we encourage you to apply! 

Key Responsibilities: 

1. Programmatic Support:  

• Support Project Managers with grant management, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, as well as drafting and filing contracts.

• Review and refine project materials, including bilingual slide decks and visual content. 

• Provide feedback on structure, content, and proofreading of project deliverables. 

• Conduct small to medium-sized research tasks to support projects as needed. 

• Maintain project files and organize documentation for easy access and ensure they are regularly updated. 

2. Financial Management: 

• Support organization-wide financial health by supporting Operations Manager and Accountants ensure program budgets are updated, and expenses are allocated correctly. 

• Input and track budget details, including completing funder financial reports and forms 

• Assist in gathering documentation for donor or client financial reporting, including reimbursements  

3. General Administrative Support: 

• Respond to general inquiries from staff regarding internal processes and procedures. 

• Assist with scheduling meetings across global time zones. 

• Support completion of organizational and funder-related forms. 

• Organize and manage event logistics, including invitations, agenda creation, and follow-ups with participants. 

• Organize and complete visa applications and other travel forms for staff and consultants.

• Provide support in ensuring all SAAS platforms are functioning well for the organization and updated; including LaMP’s CRM system.

4. Human Resources: 

• Assist with recruiting and onboarding new staff and consultants, including researching legal requirements for hiring in specific countries. 

• Coordinate with payroll platforms on HR changes and issues. 

• Perform initial screening of candidates, assist with job postings, and update team and consultant information on the website. 

5. Communications  

• Editing and proofreading communications materials, such as blogs and one-pagers 

• Manage LaMP’s website and social media accounts, including refining and posting new social media and website content 

Experience: 2-4 years of experience in project administration, operations, financial reporting, or related roles. 

Skills: 

1. Fluency in both English and Spanish (written and spoken) is required. 

2. Strong organizational skills and attention to detail. 

3. Excellent communication and interpersonal skills for working with a global, multicultural team. 

4. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), and preferred experience with QuickBooks, WordPress, and Adobe 

5. Experience with event management and logistics. 

6. Experience with social media platforms. 

7. Ability to manage multiple tasks and priorities efficiently. 

8. Familiarity with CRM tools and SAAS platforms is a plus. 

Flexibility: Willingness to work irregular hours on occasion to work with team members who are based in other time zones.   

Location (Remote position): This role is open to candidates based anywhere in the Americas able to work Eastern Standard Time business hours. 

Compensation: We are committed to offering competitive salary and benefits packages aligned with international non-profit organizations. For this position, we anticipate the salary to range between USD 45,000-65,000, depending on the country of employment and individual qualifications.  

How to Apply: If you are interested in this position and meet the qualifications above, please submit a one-page cover letter and resume through the SmartRecruiters portal. We are looking to hire in January 2025 so will be reviewing applications on a rolling basis; as a result we encourage interested applicants to apply at their earliest convenience. 

LaMP is an equal opportunity employer and is committed to a diverse and inclusive workplace. All your information will be kept confidential according to EEO guidelines.