HFS Company, a nationally recognized project management firm, specializes in providing support services across the entire facilities lifecycle to assist our clients reach their capital improvement goals economically and strategically.

Applicants must be currently authorized to work in the United Sates on a full-time basis; HFS Company does not sponsor individuals for employment visas.

Coordinate with the Operations Manager and Project Managers within Walter Reed National Military Medical Center Facilities Management Department to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Act as the focal point on all projects ensuring they move smoothly through all Project Milestones, keeping a focused attention on document control and project close out. Duties include:

• Write and maintain procedures for the creation and development of document control processes.

• Implement processed to eliminate misfiled, lost, stolen paper documents. Security features are currently used on the FMD share-drives

• Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.

• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.

• Perform input duties to generate documents, as necessary.

• Set up Corporate Library; organize and coordinate all necessary documents and materials to be able to support staff in more effectively utilizing the information.

• Provide support to office personnel in identifying materials for storage, scanning and disposal.

• Manage the operation of the document control center to ensure that all users have the latest revision of appropriate documentation in a timely manner.

• Administration of document management/control systems / Maintain document registers

• Receive and Issue documents and correspondence

• Produce documentation status reports for Project Managers

• Perform a quality control check of all outgoing and incoming documents.

• Train members of staff in document control processes

Documents may include: Engineering Drawings, Engineering Standards, CAD Data, Inspection Instructions, Test Procedures, Work Instructions, Operations and Manual Operation, Internal Quality Manual, Customer Quality Manuals, Material Specifications, Forms, Confidentiality Agreements, Service Contracts.

•             2 year business degree or equivalent

•             6+ years administrative experience; 4 in records management

•             Knowledge of ISO document retention standards

•             Proficient in the use of standard office software programs and equipment

•             Well organized and able to work independently

It is the policy of HFS to afford equal opportunity to all individuals and to adhere to federal and local laws, regulations and guidelines with regard to nondiscrimination against job applicants and employment practices for team members. We invite resumes/applications from all interested parties without regard to race, color, religion, creed, gender, national origin, age, marital or veteran status, sexual orientation or gender identity, disability, genetic information, or any other basis of discrimination prohibited by law.      

HFS is a Service Disabled Veteran Owned Small Business (SDVOSB). We invite you to apply and look forward to reviewing your credentials.