Contract Administrator (Part-Time)
Green Cell Consulting (GCC), LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) founded in 2014. We provide unique and specialized training and education services, including curriculum development, classroom instruction, and exercise support services to the Department of Defense through direct contracting and subcontracting opportunities. GCC emphasizes employing professionals with the appropriate military background and credentials. The professional staff at GCC consists almost entirely of former military trainers and advisors who are retired or currently serving in the reserves. This unique mix of military careers blended with corporate leadership has contributed to GCC’s continued growth.
The role of the Contract Administrator is to provide comprehensive support to the HQ staff, project managers, and consultants by administering contracts and maintaining direct communication with government counterparts such as Contracts Specialists, Contracting Officers, and Contracting Officer Representatives. This includes overseeing all aspects of contracts, from the award to the close-out phase, for various contract types such as CPFF, T&M, and FFP. The Administrator is also responsible for preparing and verifying data inputs for monthly reports and reviewing awards for compliance with proposal requirements. As a professional, the Administrator uses their functional knowledge to solve problems that require identifying and analyzing moderately complex variables. They also take necessary action to resolve problems in areas of assigned responsibility and may receive guidance or expertise on more complex issues from higher-level staff.
Essential Duties and Responsibilities
- Review the contract award documents to ensure the information matches the latest proposal.
- Coordinate kick-off meetings and communicate the contract requirements to the staff and PMs.
- Monitor the contract performance and ensure that all government regulatory requirements are met. This includes FAR, DFAR, limitation of funds, Level of Effort reporting, etc.
- Request modification to the contract, review for accuracy and coordinate approval upon issuance.
- Coordinate the approval of new personnel to be added to contracts and any other contract administration actions that may be required.
- Support the entire life cycle of the contract process, from winning new business to contract close-out.
- Initiate and negotiate new agreements, including NDAs, TAs, MOUs, and contracts. You will also administer existing agreements through close-out, including entry into and upkeep of contracts and modifications into PROCAS (our Accounting System).
- Perform risk assessment reviews of contracts and subcontracts and provide feedback to the operations teams in a timely manner.
- Assist in planning and scheduling contract and regulatory compliance activities, including internal and external audits (e.g., DCAA, DCMA, and other independent agencies).
- Provide prompt recommendations for resolving contractual issues, including regulatory compliance issues.
- Collaborate with partners and contract teams to research and analyze historical data for reporting and audit purposes.
- Ensure compliance with company policies and procedures and disclosure statements with regard to agreement preparation, review, submission, negotiation, management, and close-out.
- Negotiate contract terms and conditions with Subcontractors, Vendors, and Consultants.
- Build and maintain strong relationships with internal and external clients.
- Attend management meetings and contribute to workflow management.
- Draft, update, and maintain internal policies. Develop and maintain contract and procurement files.
- Be prepared to perform any other duties as assigned
- A bachelor's degree from an accredited college or university in a related field
- 2-8 years of experience working in Federal Government contracting
- Experience drafting, reviewing, executing, and administering Prime Contracts, Subcontracts, and Consultant Agreements.
- Experience preparing pricing and cost narratives in response to Requests for Proposals is a plus.
- Experience working in an integrated team environment; able to operate independently and as part of a team.
Required Knowledge, Skills, and Abilities
- Knowledge of Federal contractual instruments and understanding of their uses
- Self-starter and well-organized. Ability to multi-task in a fast-paced environment within required deadlines. Strong analytical and problem-solving skills.
- Able to read, write, and communicate effectively in English. Ability to communicate well in person and via email to individuals and small groups of company staff. Excellent interpersonal skills. Proficient in computer applications such as Windows and MS Office.
- Must possess exceptional reading comprehension abilities and have demonstrated their capacity to analyze intricate clauses within contracts.
- Competency in the areas of negotiation memorandum review, including proper cost/price analysis, vendor selection, budget consideration, and special prime contract provisions.
- Must be familiar with the Federal Acquisition Regulations (FAR), and the Defense Federal Acquisition Regulations Supplement (DFARS).
- Comprehensive knowledge of U.S. Government service-type cost reimbursable, T&M, and fixed-price contracts.
- Organizational skills are required for this position to ensure the documentation record is filed professionally and accurately for internal and external audits.
- Ability to obtain or have a security clearance.
- Required to sit for extended periods of time and maintain focus.
- Be able to lift 15 pounds.
- Travel in the local area during the workday (including the use of a personal vehicle).
- Anticipated Date of Availability: January 2024
- Skillbridge Internships will be considered
- Required to perform work in connection with a covered contract and, therefore, must comply with Safer Federal Workforce standards
If you are looking for a challenging and rewarding internship with a leading defense contractor, we encourage you to apply.
Green Cell is a Drug-Free Workplace and Equal Opportunity/Affirmative Action Employer. All hiring decisions are based on nondiscriminatory factors without regard to race, color, gender, religion, national origin, disability, genetic information, or status as a disabled veteran or other protected veteran, or any other class protected by law. In addition, Green Cell engages in affirmative action efforts, where appropriate, to employ, train, and promote qualified minorities, women, the disabled, disabled veterans, newly separated veterans, or other protected veterans. This organization participates in E-Verify. If you require assistance applying for any currently open online position, please contact a Green Cell representative. All your information will be kept confidential according to EEO guidelines.