We have a fantastic opportunity for a results driven and passionate Personal Assistant to support our Chief Technology Officer, Chief Strategy & Transformation Officer and our Chief Customer Officer.

This is a permanent role and your time will be split between working from home and working in our Reigate office.

The Day to Day

• Proactively manage three Group Executive member diaries, deciding which meetings and appointments are of most strategic importance and best use of time
• Schedule meetings (internal & external), take notes at critical meetings and track actions through to completion
• Build meeting agendas and preparing papers
• Participate in leadership team meetings and projects with an eye to improving processes and the overall performance of the team
• Book and arrange travel, transport, accommodation, venue and room bookings
• Assist with the organisation of company events and conferences
• Responsible for general team administration such as the setup of new starters and managing leavers, coordinating equipment and system set up
• Raise Purchase Orders ensuring payments are made on time, reviewing monthly expenditure for the relevant cost centres and reconciliation of expenses
• Take ownership to ensure that the necessary approvals are completed within a calendar month, e.g. timesheets, expenses, holiday requests etc on behalf of the Group Executive
• Collaborate closely with other PAs, encouraging best practise and working together to provide an effective and consistent service to the Group Executive

We'd Love You to Bring:

• Significant experience in a Personal Assistant / Executive Assistant position supporting multiple Executive level colleagues
• Discretion, reliability and trustworthiness: you will often be party to confidential information
• Excellent organisational and time management skills, with the ability to coordinate others
• The ability to be proactive, think ahead and take the initiative whilst resolving issues quickly under pressure
• Accuracy and attention to detail
• Excellent written and verbal communication skills
• Strong relationship and stakeholder management skills
• Flexibility and adaptability, with a willingness to take on a variety of tasks and sometimes last-minute requests
• Excellent multitasker, prioritising appropriately
• A desire to continuously improve processes in order to provide the most efficient service possible

• 25 days annual leave, plus 8 flex days to be taken as and when suits you
• Holiday buy/sell scheme
• Discretionary bonus scheme of up to 10% of annual salary
• Private Medical Insurance
• Discounts on cinema vouchers, restaurants, holidays and more…
• Refer a friend scheme, up to £1,000
• Employee and family discounts on esure products
• Life Assurance (x3 annual salary)
• Employee Assistance Programme