dentsu Studios is the production unit of dentsu Canada, with offices in Toronto and Montréal.

Whether the ask is specialized, scaled, local or global, dentsu Studios is designed to make the never-before possible. By combining craftsmanship and technology on every project, we deliver work that inspires and converts.

As Production Coordinator, you will be an integral member of the team by supporting the broadcast team on all logistics for video and photo shoots, as well as providing updates on monthly spending and ensuring accurate billing and project documentation. This role will collaborate with and support our broadcast production team and regularly liaise with finance and accounting teams, handling daily administrative responsibilities while also contributing to ongoing process refinement.

Responsibilities

• Help organize shoots, including coordinating rentals, craft services, delivery of products to shoot location, scheduling meetings, and more.
• Pursue outstanding key project details related to invoices, estimates and comp reports.
• Track budget actuals, revenues and reconciliations through detailed review of transactions and supporting documentation, troubleshooting and resolving any discrepancies.
• Help with resourcing and holds for full-time and freelance producers.
• Manage all freelance bids and billing, including organizing, tracking and processing.
• Help update and maintain various internal systems and trackers.
• Monitor financial processes to ensure accuracy, and help prepare monthly, quarterly and year-end financial reports and income statements.
• Assist team with other administrative duties related to production jobs, as required.

• Detail-oriented with excellent organizational skills.
• Ability to balance multiple tasks and prioritize, ensuring timely and accurate reporting.
• High-level of proficiency in Microsoft Office and data entry. Working knowledge of Microsoft Dynamics is an asset.
• 1 or more years of experience production coordinator or assistant role.
• Proactive approach to problem-solving.
• Comfortable dealing with confidential information.
• Effective written and oral communication skills.

We know through experience that different ideas, perspectives and backgrounds foster a stronger and more creative work environment that delivers better business results. We strive to create workplaces that reflect the clients we serve and where everyone feels empowered to bring their full, authentic selves to work.

We are committed to working with our candidates from all ability levels throughout the recruitment process to ensure that they have what they need to be at their best. If you need accommodation during the application or interview process, please contact [email protected] or to begin a conversation about your individual accessibility needs throughout the hiring process.

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