OVERALL SUMMARY - POSITION DESCRIPTION

The Associate, Digital Reconciliation main responsibility is to manage the throughput process of digital invoices from receipt through clearance for payment. Responsibilities include managing team of digital reconciliation assistances, identifying areas of process improvement and proposing process changes.  This position is essential to the day-to-day running and audit compliance of the Digital Investment Operations department and designated accounts. This position requires an individual that works well in a team-based, fast paced, detail-oriented environment. The successful Associate, Digital Reconciliation is resourceful and demonstrates the initiative to problem solve and manage workflow/ communication between reconciliation team, media, A/P, and vendors.  

KEY AREAS OF RESPONSIBILITY

Digital Operations Management:

• Manage and lead team of reconciliation assistants

·       Collaborate with Accounts Payable and media partners to secure timely receipt of media company invoices

·       Ensuring audit guidelines are followed

·       Work closely with internal departments and external partners to ensure that appropriate billings are applied

·       Manage & achieve client quarterly reconciliation timelines

·       Work closely with media vendors and media teams to resolve reporting and/or billing discrepancies

·       Develop, organize, activate and control daily process

• Oversee questions and issues requiring associate intervention
• Manage communication with A/P, vendors and media team
• Identify problem/non-complaint areas and escalate
• Manage personnel issues in a confidential manner
• Identify areas of improvement to drive efficiency

Client & Internal Relationships:

·       Support teams in digital discrepancy resolution, managing proof of performance reporting

·       Work with internal finance teams providing status of open items

·       Engages with all work-related contacts in a professional & respectful manner

·       Possesses mature and professional business acumen in personal and written communications

·       Attends all status meetings when appropriate

Strategic Thinking & Leadership:

·       Demonstrates active listening skills and ability to apply learning over time

·       Recognize recurrent or potential issues and problems, and know when to escalate and propose solutions, where possible

·       Takes clear ownership of assigned tasks

Communication Skills:

·       Express oneself clearly and concisely in written and oral communications

·       Write in a clear, compelling and concise manner

·       Organize ideas and information logically and sequential

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EXPERIENCE/KNOWLEDGE REQUIRED:

·       Bachelor’s Degree in finance, business or accounting related degree

• Mediaocean Prisma/DDS programs experience is mandatory
• Strong communication skills

• 3-5 years of media agency billing/finance and operations experience
• Experience managing assistants/staff

·       Proficient in MS office suite (MS Excel, MS Word, MS PowerPoint)

• Knowledge of interactive media planning & buying
• Ability to work collaboratively across all client groups and management levels

Employees from diverse or underrepresented backgrounds encouraged to apply.
Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and/or certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact [email protected] if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company to which you are applying.