The District of Columbia Bar, created by the D.C. Court of Appeals in 1972, is among the largest unified bars in the United States. The precipitating force for the D.C. Bar’s creation was the legal commuity’s desire to have a single organization that could uphold the ethical standards and rules of professional conduct.

The District of Columbia Bar has an opening for a new position as the Executive Assistant to the Chief Executive Officer in the Executive Office (EO).  The position serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the EO and serves as a liaison to the Board of Governors (BOG), the Bar President, the Executive team (ET) and the Management team (MT).  The position organizes and coordinates executive outreach and external relations efforts and oversees special projects.  This position also provides high-level research, editorial support and administrative support to the CEO and EO.  The position collaborates with the Senior Project Specialist (SPS) and assists with the coordination and preparation of materials for meetings and other events.  This position reports to the CEO.

ESSENTIAL DUTIES AND RESPONSIBILITIES

CEO SUPPORT

1.    Completes a variety of administrative tasks for the CEO to include, but not limited to: managing and maintaining an active calendar of appointments, completing expense reports, composing and preparing correspondence that may be confidential and sensitive.  

2.    Coordinates and maintains smooth communication efforts between the CEO’s office, internal departments and senior management.  Foster relationships that are crucial to the success of the CEO’s initiatives and to the organization as a whole.

3.    Communicates directly with Board members, committee members and others on behalf of the CEO.

4.    Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO including those of sensitive and/or confidential nature and determines the appropriate course of action, referral or response.

5.    Works closely and effectively with the CEO to keep her/him well informed of upcoming commitments and responsibilities, following up appropriately.  Exercises sound judgment by keeping the CEO abreast of any issues that may arise internally and/or externally which could potentially impact the CEO, EO or the organization as a whole.

6.    Successfully completes and follows through on critical aspects of tasks and projects for the CEO with a hands-on approach, including drafting acknowledgement letters, correspondence, and other tasks that facilitate the CEO's ability to effectively lead the Bar.

7.    Prioritizes conflicting demands; handles matters expeditiously, proactively and follows through on projects to successful completion.

EXECUTIVE OFFICE SUPPORT

1.    Handles e-mail inquiries sent from the public to the CEO.

2.    Organizes historical documents to be reviewed by the CEO to be cataloged into the Bar’s archiving and indexing system.

3.    Coordinates and provides support to the SPS with committees and projects staffed by the CEO.

BOG SUPPORT

1.    Serves as the administrative liaison to the current Bar President, BOG,  and other Bar staff.

2.    Maintains the Bar President’s calendar and handles correspondence.

3.    Maintains discretion and confidentiality in relationships to the Bar President and BOG members.

4.    Assists, coordinates and collaborates with the SPS, and others, on various projects and tasks to include:
a.    Preparing materials for BOG meetings and other events.
b.    Preparing materials and coordinating logistics for the BOG’s orientation and retreat.
c.    Preparing reports for programs and projects for final presentation to BOG and committees.
d.    Maintaining data, files and records for leadership development program.
e.    Supporting the entire awards selection process.
f.    Drafting committee reports, minutes and other correspondence.
g.    Updating the D.C. Bar by-laws and committee rosters as needed; prepares the annual BOG Manual.
h.    Providing support for D.C. Bar events, including the Judicial Reception and the Celebration of Leadership.


OTHER DUTIES AND RESPONSIBILITIES

1.    Other duties as assigned.

MINIMUM QUALIFICATIONS

1.    BA/BS degree from an accredited college or university with a minimum of four years of  relevant work experience or a combination of education and relevant work experience equal to eight years or more.

2.    Direct experience working in a membership association, a similar nonprofit organization or a law office is a plus.

3.    Proficiency in Microsoft Office Suite. PowerPoint is a must. Experience working with a membership database, archiving and indexing software.

4.    Excellent interpersonal and customer service. Must work well in a team environment and must be able to build and maintain effective working relationships. Must be able to interact with Bar members, volunteers, vendors, the public and Bar employees.

5.    Excellent analytical and problem solving skills are a must.

6.    Must have strong proofreader skills. Must have strong verbal and written communication skills.

7.    Must be detail oriented, results-oriented and be able to multi-task and work in a fast paced environment.

8.    Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be dependable, adaptable, creative and self-motivated.

9.    Ability to handle and maintain the confidentiality of highly sensitive information.

Under the Bar’s compensation structure, this position is in the Administrative Job Family at the Senior Specialist level.  This is an exempt position.  Salary is commensurate with experience.  The D.C. Bar has an excellent benefits package.

This is not an attempt to list all essential functions of this position.  It is recognized that job duties may change over time based on the Bar’s needs.

The District of Columbia Bar is an Equal Opportunity Employer.

Interested candidates must apply through the DC Bar's recruitment module to be considered for the position.  Follow this link to apply:  https://home2.eease.adp.com/recruit/?id=12602202