ABOUT OATH:

The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding more than 250,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION:

OATH’s Administration Division is seeking a Financial Analyst to join its Financial Services Unit. The selected candidate will perform essential financial functions, including budget planning, fund reallocation, expense tracking and reconciliation, and payment processing for the agency’s administrative and programmatic operations.

The Financial Analyst will support the Trials and Hearings Divisions and will be responsible for planning, tracking, and analyzing budgets, expenses, and payments associated with the Special Education Hearings Division (SEHD). The position will also monitor and analyze expenses related to contracts supporting the Criminal Justice Reform Act (CJRA), for which OATH performs adjudicatory functions for CJRA summonses.

The ideal candidate is detail-oriented, analytical, and highly organized, with strong attention to accuracy and excellent interpersonal and communication skills. The candidate must be able to manage multiple priorities and work effectively in a fast-paced environment while meeting strict deadlines established by OATH and the City Comptroller’s Office.

Responsibilities include, but are not limited to the following:

- Processes invoices
- Engages daily with vendors, agency certifiers and OATH’s Procurement staff
- Makes multiple calls, sends numerous emails and have discussions with one or more of the entities mentioned to when processing invoices
- Ushers each stage of the invoice process and updates the tracking documents as the invoices are routed to each stage of the process
- Prompts vendors to submit invoices
- Make requests to OATH divisions to certify receipts of goods and services
- Makes requests Procurement Unit to process requisitions and contracts
- Submit Intracity payments for expenses such as Telecom, vehicle repair expenses, CTC employee training and heat, light and power (HLP) in the OTPS budget
- Review and upkeep the voucher tracking sheet logs and the vendor payment tracking sheets for hundreds of invoice payments
- Consult with Procurement staff and Deputy ACCO to trouble-shoot invoice processing issues
- Complete monthly revenue reports for ECB, DOHMH, DCWP, TLC and the Trials Division
- Budget responsibilities will include assisting the Senior Financial Analyst with the OMB financial plans exercises such as Spending Plan Update, PS and OTPS Initial Financial Plan allocations, revenue recognition plan, revenue baseline allocation and distribution, and lease budget surveys
- Additional tasks associated with the Comptroller’s Year-end Closing Instructions

Special Note:
Only candidates who are currently serving as a permanent Staff Analyst with the City of New York or who have taken Exam 3116 and are reachable on the certificate list should apply.

STAFF ANALYST - 12626

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.