SmartRecruiters is the social recruiting platform that makes hiring easy. Leveraging the latest cloud technologies along with intuitive design, the SmartRecruiters platform gives social enterprises everything they need to post jobs, manage candidates and make the right hire. 

The mission of SmartRecruiters is to eradicate unemployment by removing friction in the labor market. Its 20,000+ customers have created over 100,000 jobs. Founded in 2010 by Jerome Ternynck, we’ve currently raised $6.5M from leading investors, such as Mayfield, and have offices in San Francisco and Krakow.

We are looking for an Office Manager to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities

• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors

• Proven office management, administrative or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Proficiency in MS Office

We are dedicated as an Equal Opportunity Employer