Receptionist (JR1008444)

  • 4 King Street West, Toronto, Canada
  • Full-time

Company Description

Broadridge, a global fintech leader with over $4 billion in revenue, provides communications, technology, data, and analytics. We help drive business transformation for our clients with solutions for enriching client engagement, navigating risk, optimizing efficiency, and generating revenue growth. Broadridge employs over 10,000 full-time associates globally with a significant presence in North America, Europe, and Asia. Please visit our website at www.broadridge.com to learn more.

Job Description

The Receptionist is responsible for daily reception work involving greeting and meeting all clients, suppliers and visitors in a professional and welcoming manner. Maintaining switchboard operations and directing incoming calls appropriately. The Receptionist is also responsible for directing all incoming and outgoing mail as well as courier deliveries and scheduling the use of Boardrooms and Meeting Rooms for internal clients, support Vancouver office reception from the Toronto office. Assist in managing facilities projects along with providing clerical and administrative assistance to the facilities and neighboring departments.

Qualifications

  • Contact with the landlord of Toronto office for facility issues.

  • Daily reception work involving greeting and meeting all clients, suppliers and visitors in a professional and welcoming manner.

  • Maintain switchboard operations and directing incoming calls appropriately.

  • Direct all incoming and out-going mail as well as courier deliveries.

  • Support Vancouver office reception from the Toronto office.

  • Manage and coordinate the stock in the office, ordering and purchasing.

  • Prepare purchase orders for the Toronto office from approved quotes.

  • Maintain name plates for offices and associates along with setting up desks for new hires.

  • Clean and stock kitchen and boardrooms daily.

  • Order and organize staff lunches.

Basic Skill Level Requirements

Education:

  • University Degree and/or College Diploma in a related discipline.

Experience:

  • Minimum 2 years’ administrative/receptionist experience.

  • Formal training and/or experience in a similar capacity is highly desirable.

Communication Skills/Tools:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint) e-mail and Internet.

  • Excellent coordination, written and oral communication and interpersonal skills.

  • A strong work ethic accompanied by a positive get-it-done attitude.

  • Ability to work under pressure and multitask to meet concurrent deadlines.

  • Superb organization, attention to detail and problem solving skills.

  • Demonstrated ability to work independently, organize time and priorities.

  • Requires a high level of professionalism and an appreciation for the confidentiality and sensitivity of information received and handled.

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