1. Support MOE1&TEF HoDs in a professional way.

• Manage DM’s calendar, business trip, signature folders in a proper way
• Prepare meeting agenda & collect necessary slides in an initial way
• Complete other tasks assigned by HoDs in time & report in an effective way.

2. Plan & organize MOE1&TEF department activity properly

• Make department activity plans & carry out accordingly
• Organize department activities, eg: celebration, farewell, team building, annual party...
• Track entertainment budget
• Maintain learning calendar in MOE1&TEF
• Organize department workshop & acting as moderator
• Good activities sharing between MOE1&TEF

3. Manage & optimize office environment & process   

• Office 5S leading, support shopfloor 5S check, taking pictures and sending out OPLs.
• In charge of meeting rooms, public facilities, department assets & office environment…
• Management of coffee corner, book corner, public areas…
• Purchase necessary office goods

4. Support department daily issues

• Order stationary for both departments
• Support NEO training for new office employees
• Internal car rental, traveling consulting, travel auditor, reimbursement auditor 
• Support visitors’ invitation letter preparation, transportation, hotel booking, meeting agenda…
• VA orientation taking (making the list with managers together and take care of the feedback).
• Support local Expat during daily life in organizing and planning of various issues in China
• Internal cooperation with PM, HRL, COR and other cross function.
• Expense rebooking

5. Other Coordination Task

• FA Coordinator;
• IWC & Office renovation coordinator
• Other tasks assigned by manager
• Take full responsibility in MOE1&TEF function area for the responsible issue.
• Escalation to MOE1&TEF head and get feedback in time.

1. Bachelor degree in English or business administration.
2. Relevant working experience is preferred.
3. Very good command in English (speaking & written), able to deal with people with different nationalities/cultures.
4. Advanced computer skills for MS office, i.e. Excel, Power Point, Word.