AVEO Oncology (AVEO) is a biopharmaceutical company dedicated to advancing a broad portfolio of targeted therapeutics for oncology and other areas of unmet medical need. The Company is focused on seeking to develop and commercialize its lead candidate tivozanib, a potent, selective, long half-life inhibitor of vascular endothelial growth factor 1, 2 and 3 receptors, in North America as a treatment for renal cell carcinoma. AVEO is leveraging multiple partnerships aimed at developing and commercializing tivozanib in oncology indications outside of North America, and progressing its pipeline of novel therapeutic candidates in cancer, cachexia (wasting syndrome) and Pulmonary Arterial Hypertension (PAH).

The primary responsibilities for this role are to support the daily operational duties for a C-Level Executive. All tasks, responsibilities and assignments are to be completed with the highest level of quality and confidentiality. The ideal candidate will have an exceptional level of customer service, problem solving skills, the ability to work well in teams, manage change, and possess very strong organizational and communication skills.

Responsibilities Include:

Managing the calendar of the Executive to balance the efficiency and accessibility of those within and outside the organization.
Scheduling all internal meetings, business travel, conference calls, and client visits.
Prioritizing conflicting needs of the managing Executive’s calendar in a proactive and effective manner to ensure timeliness, preparedness and follow-through
Administrative duties that include timely preparation of expense reports, invoice payments, scanning and electronic filing of documents, track department budgets, coordinate travel arrangements, prepare correspondence, reports, agendas, and produce high-quality presentations.
Providing technological support on an on-going basis: use internet-based meeting programs to arrange calls/webcasts in conference rooms.
Organizing meetings and documenting minutes
Proven project management skills such as getting status reports, escalating issues, etc.
Preparing presentations, RFP, and participate in sales presentations
Anticipating material and technology resources needed for meetings
Reading, prioritizing, and debriefing the Executive about all incoming mail, calls, emails, and writing required responses in consultation with the Executive
Acting as the public face of the Executive and respond to internal and external contacts of the organization with professionalism and integrity
Capable of being discreet and understanding the personnel, organizational and legal impacts of the information they handle
Familiarity with the unique aspects of Executive’s department and responsibilities to effectively process incoming information
Interacting well and coordinating efforts with the CEO and other Senior Executives within the organization.

Skills and Knowledge Desired:

A minimum of 2 years of related experience as an Executive Assistant
Bachelor’s degree in Business, Finance, or Accounting preferred
Previous experience working in a similar position is highly desirable
Must have excellent, interpersonal, organizational, and administrative skills
Ability to work independently and within a fast-paced team environment, emphasizing accuracy and timeliness.
Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
Comfortable speaking with a wide variety of colleagues, executive’s external contacts, advisors, financial professionals, and staff.
Ability to prioritize responsibilities and perform well under pressure
Advanced user of Microsoft office
Ability to anticipate needs and proactively offer solutions

All your information will be kept confidential according to EEO guidelines.