About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Provide high-quality, proactive, and timely administrative and concierge support to site leadership and shared services functions. This position is responsible for ensuring efficient day-to-day administrative operations, supporting meetings, travel, events, reporting, office coordination, and Concierge/Accounts Payable activities as needed. The role must project a positive image of the organization to internal and external customers and act with a strong sense of urgency, discretion, and service excellence.

MAJOR RESPONSIBILITIES

• Provide administrative support to the local team and visitors.
• Manage the creation, replacement, and withdrawal of office badges.
• Manage visitor control and assign visitor parking spaces.
• Maintain inventory of office and audiovisual supplies for administrative areas.
• Update information required for the corporate and site calendars.
• Coordinate audiovisual resources, supplies, food and beverage, and meeting room setup as needed.
• Manage calendars, schedule meetings, and coordinate related logistics for leadership meetings.
• Prepare meeting minutes and distribute them as appropriate.
• Coordinate domestic and international travel arrangements.
• Coordinate event logistics for site and corporate activities.
• Compile, update, and distribute operational reports as assigned.
• Provide personalized administrative support to the OneHUB Business Services Site Lead and other leadership as required.
• Process requests for checks and purchase orders for assigned management areas.
• Support compliance through appropriate strategies, internal controls, communication, and required training.
• Report to the OneHUB Business Services Finance Manager for Concierge work, including day-to-day accounts payable operations, purchase order administration, invoice processing, payment support, vendor coordination, and reporting activities.
• Assist with corporate card processing, electronic invoicing, vendor master support, and month-end close activities.
• Perform other ad hoc Concierge-related tasks as assigned.

• Bachelor’s degree in a relevant field (such as, but not limited to) Business Administration, Finance, Administrative Assistance or Bilingual Secretarial Studies.
• English language proficiency at B2 level or above.
• Minimum of 3 years of experience as an Executive/Administrative Assistant or Customer Service support role.
• Experience in Concierge and Accounts Payable is a plus.
• Proficiency in Microsoft Office, especially PowerPoint and Excel, and working knowledge of Outlook.
• Strong organizational, documentation, and calendar management skills.
• Customer orientation, communication, and relationship-building skills.
• Ability to manage multiple priorities with urgency, discretion, and attention to detail.
• Strong service mindset and ability to support diverse stakeholders in a dynamic environment.

At AbbVie, we are committed to cultivating a workplace culture that promotes inclusion, diversity, and personal growth. We recognize that our collective success is based on the individual well-being of our employees, which is why we have designed a benefits package that considers every aspect of their lives.

• Health Insurance: Offered to all regular salaried employees and their respective legal dependents. Participation is voluntary and completely free of charge for the employee.
• Life Insurance: Fully company-paid life insurance at no cost for employees.
• Dental Insurance: The dental plan is part of the Palig medical plan for salaried employees and legal dependents.
• Statutory Vacation Days: 12 days per year.
• Seniority Days Off: Additional day per year of service, up to 10 additional days.
• Birthday day off
• Marriage Leave: 2 days.
• Bereavement Leave: Up to 3 days depending on degree of consanguinity.
• AbbVie Excellence Awards
• AbbVie Incentive Plan (AIP): According to Corporate Guidelines.
• Asociacion Solidarista (Saving Fund): Employee voluntarily contribute 5% of their monthly salary. The company also contributes a 5% of the employees' salary.
• EAP: Counselors are available 24/7 and provide support in different life events.
• Company doctor

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html