The Executive Assistant – Nightlife provides high-level administrative, operational, and organizational support to the Vice President of Nightlife and Nightlife leadership team. This role serves as a key liaison between departments, ensuring seamless communication, efficient workflow management, and timely execution of strategic initiatives across Wynn and Encore’s nightlife venues. The Executive Assistant is responsible for managing executive calendars, coordinating meetings and events, preparing reports and presentations, handling confidential information, and supporting operational projects while maintaining the discretion, professionalism, and service excellence consistent with Wynn Las Vegas’ Forbes Five-Star standards.

Drawing upon Wynn’s commitment to luxury hospitality, the Executive Assistant must demonstrate exceptional organizational skills, attention to detail, adaptability, and the ability to thrive in a fast-paced, high-profile environment supporting one of the premier nightlife operations in the world. The role supports leadership in maintaining operational excellence while serving as a trusted business partner across multiple departments. Inspired by internal Wynn leadership roles emphasizing Forbes Five-Star service standards, executive communication, cross-functional coordination, and operational support.

Essential Duties and Responsibilities

Executive Support

• Manage complex calendars for Nightlife executives, scheduling meetings, site visits, interviews, inspections, and special events.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting for Nightlife leadership.
• Screen and prioritize incoming communications, correspondence, and requests while ensuring timely follow-up.
• Prepare agendas, meeting materials, presentations, reports, and executive briefings.
• Draft professional correspondence, departmental communications, and executive summaries.

Administrative Operations

• Maintain confidential records, contracts, licensing documentation, personnel files, and departmental records.
• Organize and coordinate executive meetings, leadership forums, vendor appointments, and operational reviews.
• Record meeting minutes and track action items to ensure accountability and timely completion.
• Assist with department budgeting processes, invoice reconciliation, purchase requests, and expense tracking.
• Support operational reporting and maintain accurate records related to labor, staffing, and departmental initiatives.

Project Coordination

• Coordinate special projects, strategic initiatives, venue activations, and operational improvement efforts.
• Partner with Finance, Human Resources, Security, Marketing, Food & Beverage, Entertainment, and Facilities teams to facilitate business objectives.
• Assist leadership with the preparation of business plans, presentations, budgets, and departmental performance reports.
• Monitor project timelines and ensure deliverables are completed according to established deadlines.

Communication & Guest Service

• Serve as a professional liaison between Nightlife leadership and internal departments.
• Maintain strong working relationships with executives, management teams, vendors, promoters, entertainers, and business partners.
• Handle sensitive and confidential matters with discretion and professionalism.
• Represent the department with the highest level of hospitality, professionalism, and executive presence.
• Ensure all interactions align with Wynn Resorts' Core Values and Forbes Five-Star service standards.

Human Resources & Recruiting Support

• Assist with interview scheduling, candidate coordination, onboarding activities, and new leader orientations.
• Support preparation of organizational charts, staffing reports, and employee communications.
• Coordinate training schedules, leadership meetings, and departmental recognition programs.

Compliance & Organization

• Ensure proper maintenance of contracts, permits, licensing documentation, and operational records.
• Maintain compliance with company policies, procedures, and applicable regulatory requirements.
• Support document retention, filing systems, and audit preparation activities.

Required Qualifications

• High School Diploma or equivalent required.
• Minimum three (3) years of executive administrative support experience, preferably supporting senior leadership.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Demonstrated ability to handle confidential and sensitive information.
• Ability to exercise sound judgment and work independently with minimal supervision.
• Experience preparing reports, presentations, and executive correspondence.
• Must be able to work flexible schedules as business needs require.
• Must be at least 21 years of age.

Preferred Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Communications, or a related field is preferred.
• Experience supporting executive leadership within nightlife, entertainment, luxury hospitality, gaming, or resort operations.
• Knowledge of Wynn Las Vegas operations, nightlife venues, and luxury guest-service standards.
• Experience with payroll, scheduling, project management, or workforce management platforms.

Core Competencies

• Executive Presence
• Professional Discretion
• Project Management
• Time Management
• Attention to Detail
• Critical Thinking
• Written Communication
• Relationship Building
• Problem Solving
• Organizational Excellence
• Hospitality Mindset
• Adaptability in Fast-Paced Environments

Physical Requirements

• Ability to sit, stand, and move throughout office and operational environments for extended periods.
• Ability to use computers and standard office equipment for prolonged periods.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to work in office, entertainment, and nightlife environments, including areas where loud music, crowds, and smoke may be present.

Wynn Resorts is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Wynn Resorts does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.