Wolf Oil Corporation is a Belgium based an independent lubricants company. We specialize in bringing our customers tailored, technology-enhanced lubricants that make engines better, faster, greener and cleaner.

Are you a natural organizer who thrives in a fast‑paced, international environment?
Do you get energy from coordinating events, working with partners worldwide, and making sure every guest has an outstanding experience?

Then please read on to discover the role of Events & Hospitality Assistant.

As part of the Global Marketing team, you report to the Events & Hospitality Manager and help deliver our regional and global partnership events from first briefing to final debrief. You are the practical link between our internal teams, suppliers, and partners, and you make sure the details are right: bookings confirmed, guests informed, and everything on site running to plan.

Your key responsibilities

Plan & coordinate events

• Support the end-to-end organization of events: venues, catering, accommodation, transport, media accreditation, and brand and event materials
• Research, compare and coordinate suppliers in different countries, such as hotels, venues, caterers, branding suppliers, promotional staff, entertainment and teambuilding providers
• Align schedules, activities and practical arrangements with internal teams, suppliers and partners
• Monitor bookings, confirmations, deadlines and handle last-minute changes 

Hospitality & event administration

• Coordinate guest and partner arrangements, including rooming lists, bookings, travel details and tailored event packages
• Be the first point of contact for guests, partners and suppliers before and during the event
• Provide hands-on operational support on site and help ensure the event runs according to plan
• Prepare and follow up POSM and other event materials
• Process event-related administration, including invoices, purchase documentation and payment registrations
• Close each event properly: finalize event files, updating internal systems and CRM data, coordinate debriefs, and follow up on open supplier or partner actions
• Support event communication when needed

• Bachelor's degree or equivalent experience in event management, hospitality, marketing, communication, or a related field
• 2-5 years experience in event coordination, hospitality, travel, or a comparable support role, ideally with international suppliers or partners
• Strong organizational skills and a structured way of working, with the ability to manage multiple events and deadlines at the same time
• Accuracy and attention to detail, particularly in bookings, rooming lists, and event administration 
• Service-oriented and professional in dealing with guests, partners, and suppliers at all levels
• Willing to travel and to work occasionally outside regular hours, including evenings and weekends during events 
• Team player who collaborates easily across departments, cultures, and time zones
• Calm, proactive, and solution-oriented when plans change at short notice
• Fluent in English. Any additional language is an advantage
• Good command of Ms Office (Excel, Word, PowerPoint)  
• Driving license (category B)

What we offer

• a varied and challenging role within a dynamic company (in Hemiksem), with ambitious projects on the horizon;
• a family atmosphere with a diverse and international team of more than 300 specialists;
• an organization where there is room for initiative and creativity, a culture known for collaboration & collegiality;
• we offer you flexible working hours and the opportunity to partially work from home;
• a solid training and support with personal development at the core;
• a competitive remuneration package supplemented with various extra-legal benefits (iPhone & mobile subscription, hospitalization insurance, outpatient care insurance, group insurance, meal vouchers, 3 extra leave days, bicycle leasing, ..).

Why join Wolf Oil Corporation?

At Wolf Oil Corporation, you'll join a growing international organization where entrepreneurship, collaboration and innovation are at the heart of everything we do. This role offers a unique opportunity to shape and professionalize marketing operations within the global marketing team while working with a diverse network of internal stakeholders, creative specialists and agency partners.

Our products

We produce lubricants for a wide range of applications, from passenger cars and bikes to construction machinery, at our HQ in Hemiksem, Belgium. We blend these products in bulk as well as for our own two brands, Wolf and Champion. Thanks to the high quality of our products, we have built premium partnerships with WRC and Junior WRC, BMW EWC, Bud Racing, and more.

Our Way of Working

At Wolf Oil Corporation, our dynamic, innovative and open structure reflects our values of being connected, committed to excellence and entrepreneurial. This adaptability allows us to navigate the ever-changing realities of the industry with confidence. Like the essential flow of lubricants in an engine, our energy and teamwork drive us to go the extra mile, time after time.

Our way of working is supported by the ISO 9001, ISO 14001 and ISO 27001 standards for quality, environmental management and information security.

As an organization

• We prioritize co-creation and teamwork, reflecting our belief in being truly connected.
• We maintain an agile and open approach, minimizing focus on hierarchy.
• We stay attuned to the world around us, fostering authentic, long-term business relationships.

Our colleagues

• Embody an entrepreneurial and adventurous spirit.
• See change as a catalyst for growth, embracing innovation.
• Share a can-do mentality, ready to roll up their sleeves when needed.
• Work pragmatically, both as individuals and in teams, staying committed to excellence in everything they do.