Wolf Oil Corporation is a Belgium based an independent lubricants company. We specialize in bringing our customers tailored, technology-enhanced lubricants that make engines better, faster, greener and cleaner.

In this position you will assist the legal team with various administrative and legal tasks. This role involves supporting the Legal & Compliance Counsel in preparing legal documents, conducting research, and ensuring compliance with legal standards and regulations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Your key responsibilities

Legal research and analysis:

• Conduct legal research on relevant laws, regulations, and legal articles.
• Review and analyze legal documents to detect potential risks.

Document preparation and management:

• Draft, review, and maintain standard documents including non-disclosure agreements, letters of intent, payment guarantees, and general terms and conditions.
• Assist in the preparation, negotiation, and signing of contracts.
• Follow up on contracts and manage contract lifecycles.

Project assistance:

• e.g., assist with the "contract management - digitization" project.

Policy implementation:

• Assist in implementing company policies, such as GDPR and Anti Money Laundering Policy.
• Ensure policies are implemented and monitored effectively.

Document handling:

• Request, review, and correctly store various legal documents (e.g., end-user declarations, company structure extracts, UBO statements).
• Handle the legalization and notarization of documents (including visits to the notary).

Claims management:

• Manage cargo claims by sending notices of default and compiling dossiers for insurers.
• Have a basic understanding of Incoterms.

Client-specific documentation:

• Fill in standard templates for each client.

Administrative support:

• Provide administrative support to the legal team, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare presentations and reports for internal and external stakeholders.

• Bachelor’s degree in Law or a related field.
• 2-3 years of paralegal or similar experience.
• Proficiency in Microsoft Office.
• Fluent in English and Dutch, French is a plus.
• Excellent communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team. Can-do attitude and able to go the extra mile when needed.
• Familiarity with legal databases and research tools.
• Willingness to follow necessary training or having equivalent on-the-job experience to build a strong understanding of key corporate housekeeping and legal compliance concepts and terminology.
• Flexible, assertive and discreet.

We offer you

• a varied and challenging role within a dynamic company (in Hemiksem), with ambitious projects on the horizon;
• a family atmosphere with a diverse and international team of almost 300 specialists;
• an organization where there is room for initiative and creativity, a culture known for collaboration & collegiality;
• in order to have a good work-life balance, we offer you flexible working hours and the opportunity to partially work from home;
• a solid training and support with personal development at the core;
• a competitive remuneration package (including: hospitalization insurance, outpatient care insurance, group insurance, meal vouchers, extra leave days, benefit card Ekivita, bicycle leasing, iPhone & mobile subscription, ..).

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Our Products

We produce lubricants for all sorts of applications, from passenger cars to bikes and even construction machines, at our HQ in Hemiksem, Belgium. We blend these products in bulk as well as for our own two brands, Wolf and Champion. Thanks to the high quality of our products, we managed to engage in premium partnerships like WRC and Junior WRC, BMW EWC, Bud Racing,...

Our Way of Working

The dynamic, innovative and open structure of Wolf Oil Corporation allows us to adapt swiftly to the ever-changing reality of the industry. This brings a lot of change and movement or flow, and just like in an engine, the flow of a lubricant is essential. It also brings along a lot of energy, which we share with each other encourages allowing us to go the extra mile, time after time.

Our mission

"BIG ENOUGH TO DELIVER, SMALL ENOUGH TO CARE"

Our tagline reflects the perfect balance we strike between being a reliable partner while maintaining a personal touch and sincere care for our partners. We recognize that true success entails more than just delivering exceptional outcomes; it involves cultivating relationships founded on trust, integrity, and a heartfelt aspiration to witness our customers thrive.

As an organization

• We always steer towards co-creation and teamwork
• We don't pay too much attention to hierarchy
• We keep our eyes open for what surrounds us
• We go for authentic, long-term business relationships

Our colleagues

• Are true entrepreneurs with an adventurous spirit
• Believe change to be the essential foundation of growth
• Share a can-do mentality, rolling up their sleeves when necessary
• Know how to work pragmatic, be it in a team or individually