Founded in 1983, WilkinGuttenplan is a leading accounting and advisory firm in New Jersey and New York City. The Firm serves a multitude of industries, including closely-held and middle-market businesses and their owners, high-net worth individuals, real estate, healthcare, international commerce, sports and entertainment, professional practices, technology, non-profit, condominiums and cooperatives, and many more. Areas of expertise include tax, auditing, compilations, reviews, financial statement preparation, business valuations and trust & estate solutions.  WilkinGuttenplan is an independent member of the BDO Alliance USA.​​​​​​

WG is looking for a Receptionist to join our team!  This individual will create a positive client and staff impression and develops and promotes good relations among clients and colleagues.

Responsibilities include, but are not limited to:

 Manage firm reception area including:

• Answer, screen and forward incoming calls
• Greet and direct visitors as appropriate
• Receive, sign for, and distribute all incoming deliveries
• Ensure reception area is tidy and presentable with all necessary stationery and material
• Maintain office security protocols by following safety procedures and controlling access via the reception desk
• Coordinate and maintain bookkeeping for outgoing deliveries
• Maintain employee directory
• Collaborate with administrative team members to ensure client satisfaction
• Assist all departments with various projects

Various clerical and firm bookkeeping duties including:

• Accurate bookkeeping of client charges and reconciliation of accounts
• Order inventory and maintain office, kitchen, and other supplies
• Ensure accuracy in delivery of supplies and timely forwarding of invoices
• Maintain vendor relationships for all office and kitchen suppliers
• Filing, photocopying, scanning, mailings and other duties to assist staff
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc)
• Mail system maintenance

Operational duties including:

• Set up meeting spaces as appropriate for client visits and office gatherings
• US Postal visits, as needed
• Bank visits, as needed
• Assist with new hire welcome
• Print, bind, and prepare financial statements and other firm correspondence
• Assist with Facilities concerns, tenant inquiries, maintenance requirements and other outside contractor needs
• Coordinate busy season meals and other food orders throughout the year, as needed
• Perform other office duties as assigned

• Proficient in Microsoft Office Suite (Word, Outlook, Calendaring, Excel, Teams)
• Solid written and verbal communication skills
• Ability to multi-task, prioritize, organize, pivot as needed as priorities change
• Ability and willingness to learn new software and technology
• Excellent interpersonal skills and a positive attitude

Why us?

• We have a track record of ranking as a Best Place to Work NJ for the past sixteen years and have won several other awards including Best Firms for Young Accountants, Accounting Today Best Accounting Firms to Work For, Best Accounting Firms for Women, Best Accounting Firms for Millennials, and many more!
• WG offers a competitive salary and benefits package, including generous PTO
• We offer a unique culture that emphasizes and values work/life balance
• Our collaborative work environment is strongly committed to your professional growth

We believe in equal opportunity:

Wilkin & Guttenplan P.C. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status, or any other characteristic protected by federal, state or local law.