ABOUT WESTGATE RESORTS
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!

We are looking for a Resort Marketing Administrative Assistant to join our team! This admin role will work alongside the Project Managers to assist in project communication, research, office duties, and signage catalog updates.

To perform this job successfully, an individual must be able to perform each essential duties and responsibilities satisfactorily. Additionally, the person must possess and adhere to the following core company values:

• Integrity
• Passion
• Work Ethic

Essential Duties and Responsibilities

• Creates spreadsheets through Microsoft Excel to archive documents and manage projects.
• Keeps track of monthly resort checklist updates.
• Monitors inventory levels for print items to check low counts and put in replenishment orders as needed.
• Coordinates regular office duties including, but not limited to, invoice creation, shipments, resort marketing and hospitality purchases, filing, shredding, etc.
• Manages client birthday gifts, holiday gifts, and maintains client relations through VP of Marketing.
• Manages filing on the interface including updating relevant company branding standards as they develop.
• Files/receives/sends documents and helps with coordinating pick/ups & deliveries.
• Maintains professional communication with clients & team members.

Job Requirements 

• Superior organizational skills.
• Must be able to handle multiple projects at the same time.
• Applicant must have a strong capacity to handle varying work tasks including calendar management, data entry/scanning, invoice creation & research projects.
• Strong attention to detail, with an excellent ability to prioritize workflow.
• Strong experience with MS Office Suite.
• Ability to work independently, good time management & critical thinking.
• Excellent communication both written & verbal.
• Two references with contact information.
• This is not a remote job, must be willing to commute to our Executive Corporate building near Universal Theme Parks.

Experience:

Required 

•      1+ Years of Office Administrative Experience

Preferred 

•      1+ Years of Marketing Experience

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.