About Westgate Resorts

Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!

The office coordinator will provide administrative and office assistance across the divisions of the Development group. This position will coordinate team member engagement initiatives, assist management with administrative or office needs and assist with special projects.

To perform this job successfully, an individual must be able to perform each essential duties and responsibilities satisfactorily. Additionally, the person must possess and adhere to the following core company values:

• Integrity
• Passion
• Work Ethic

Essential Duties and Responsibilities

• Coordination of team member engagement events and activities
• Preparations for monthly department meetings
• Research and execution of items for quarterly town hall events
• General office administration including correspondence, photocopying, file maintenance, data entry and supply inventory
• Purchase and manage office supplies via Oracle Fusion Punch out
• Coordinate, manage and submit new hire paperwork and items for all Departments including but not limited to scheduling onboarding meetings and reviewing onboarding items with new hires
• PARs, transfers, placement of positions when requested
• Coordinate, manage and submit Egencia travel for department personnel
• Information management, filing systems, requisition of supplies, and other clerical services
• Records, files, stores, and retrieves data as needed
• Assist Leadership and Executive Assistants with any projects, reports, or presentations
• Open IT tickets for team members when assistance is requested
• Other duties as assigned by Department Heads

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Keen attention to detail with ability to track and manage multiple projects at one time.
• Skilled and proficient in the operation of modern office equipment, computers, and software, including Microsoft Office applications (Outlook, Word, Excel, Power Point, Project, Visio, etc.)
• Knowledge of systems applications: SharePoint, Oracle Fusion, ADP preferred but not required
• Skilled in data entry and proofing of text and numerical entries.
• Ability to act efficiently on last minute projects.
• Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines.
• Proactive and service-oriented but easy-going personality.
• Self-starter with demonstrated ability to work both independently and within a team.
• Ease in getting along with team members at all levels.
• Consistency and a high degree of quality in work.
• Curiosity and a constant interest in learning.
• Excellent execution; a perfectionist.
• Excellent judgement, discretion, and diplomacy
• A high level of energy and enthusiasm

Education and/or Experience

• One to three years of stable related experience or equivalent combination of education and experience
• High school diploma / GED – required
• Associates Degree – preferred
• Bachelor’s degree - preferred
• Timeshare, hospitality, tourism knowledge and/or construction knowledge - preferred, but not required.

Physical Demands
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. May be required to lift 10 to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The team member frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The team member is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.