Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Visa is searching for an experienced Executive Administrator to provide support to the Global Marketing Services Team, based in New York, NY

This position will be responsible for a broad range of administrative support duties and project coordination. The successful candidate has demonstrated the ability to support several senior leaders with varied job roles and to collaborate with peers and others to support departmental and office activities. We are looking for someone who takes great pride in being an Executive Administrator, and who brings a curious, always learning mindset to our team. 

This is an exciting opportunity for an experienced administrative and planning professional looking to develop new skills with one of the world’s leading brands, working in a dynamic, global team environment.

The Executive Administrator needs to demonstrate a high client orientation, strong organization skills, executive presence, and effective communication. This role requires a proactive self-starter who can work independently and anticipate client needs and is comfortable with both admin support duties as well as special projects.

Essential Functions

• In this role you will provide executive level administrative support (primary function of the role), including managing multiple executive calendars in parallel, booking and managing executive travel plans, managing expense reports and creating purchase requisitions using Visa tools as needed
• You will perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, updating distribution lists, managing online collaboration tools like Microsoft Teams and SharePoint, and updating organizational charts
• Plan and provide support for onsite, offsite, and virtual team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements
• Coordinate on-boarding of new employees and contractors, and associated tracking
• Assist with workspace management, move requests and facilities work orders
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
• Provide support and management for special projects and initiatives, including coordination of key projects
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts as a highly visible representative of the team
• Partner and coordinate workload with other administrative team members and provide backup support when needed
• This role may require over-time as agreed with management for special projects

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Local Law 144 Notice for New York City Resident Applicants: For some requisitions, automated employment decision tools ('AEDTs') may be used as part of the assessment process to assist our recruiters in the initial evaluation of your application. If your application is submitted pursuant to New York City Local Law 144, you may request an alternative assessment from the recruiter. Please visit the Visa Global Privacy Notice to learn how we may collect, process, or retain your professional and employment information for recruiting purposes.

Basic Qualifications:

• Minimum of 6 months of work experience or a Bachelor's Degree
• You have prior experience working as an Executive Administrator/ or Executive Assistant, working in fast moving environment, supporting senior leaders
• You have prior experience and are proficient in managing multiple executive calendars, arranging travel, managing expenses.

Preferred Qualifications:

• 2 or more years of work experience
• You have strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint)
• You have prior experience managing and track expenses, experience with Concur and Ariba systems helpful
• You have strong passion for supporting the growth and development of new teams, including helping build strong team culture
• You have exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public
• Highly organized with ability to manage multiple projects effectively
• You have strong attention to detail
• You have excellent communication skills

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 69,000.00 to 88,000.00 USD, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.