Office Administrator (1 Year Fixed Term Contract)

  • Praha, Czech republic
  • Full-time

Company Description

As the world's leader in digital payments technology, Visa's mission is to connect the world through the most creative, reliable and secure payment network - enabling individuals, businesses, and economies to thrive. Our advanced global processing network, VisaNet, provides secure and reliable payments around the world, and is capable of handling more than 65,000 transaction messages a second. The company's dedication to innovation drives the rapid growth of connected commerce on any device, and fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network and scale to reshape the future of commerce.

At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, and be part of an inclusive and diverse workplace. We are a global team of disruptors, trailblazers, innovators and risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, and doing meaningful work that brings financial literacy and digital commerce to millions of unbanked and underserved consumers.

You're an Individual. We're the team for you. Together, let's transform the way the world pays.

Job Description

What's it all about?

  • General administration
  • Organize and schedule meetings and caterings within the office – refreshments, meet and greet, provide logistics/guidance to getting to building etc.
  • Organize external client events, conferences
  • Contact person for all mailing, shipping
  • Monitor and maintain office supplies inventory
  • Manage relationships: vendors, service providers and landlord, including related internal administration / processes
  • Onsite help with HR related documentation
  • Coordinating movement of office and lead the discussion with facilities on locations, design
  • Maintain a safe and secure working environment in respect of all health & safety regulations (Visa rules and regulation, Czech Rep. law)
  • Point of contact for Security London / Facilities
  • Understand organization and how to “get things done”
  • Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support
  • Work with other administrators in a cooperative way while representing our team – in a manner that is consistent with the Visa Leadership Principles
  • that is consistent with the Visa Leadership Principles

Administration exclusive for Group Country Manager

  • Stand-in PA for Group Country Manager of Czech, Slovakia and Hungary
  • Managing the executives calendar on special occasions
  • Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
  • Ability to decline quickly, simply and professionally
  • Understand organization and how to “get things done”
  • Electronic filing, expense reporting & record keeping
  • Demonstrate comfort with purchase card, occasional Purchase Order & Invoice support
  • Work with other administrators in a cooperative way while representing our team – in a manner that is consistent with the Visa Leadership Principles

Qualifications

  • Administrative experience in Office Management or Personal Assistance
  • Czech and English languages are a must (other foreign language would be a plus)
  • Strong verbal and written communication skills and ability to communicate effectively with all levels
  • Flexibility and a professional/approachable appearance and helpful demeanour
  • A positive, upbeat personality and excellent interpersonal communication skills
  • Highest moral and ethical character
  • Discretion combined with poise and professionalism in all communications
  • Advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint)
  • Ability and openness to actively use different internal systems (e.g. Ariba, Concur, iProcurement, etc) and technology – to complete tasks
  • Experience in a business-to-business, marketing or account management role within either financial services, retail or hotel sector

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
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