Executive Administrator- Treasury
- Foster City, CA, USA
Common Purpose, Uncommon Opportunity. Everyone at Visa works with one goal in mind – making sure that Visa is the best way to pay and be paid, for everyone everywhere. This is our global vision and the common purpose that unites the entire Visa team. As a global payments technology company, tech is at the heart of what we do: Our VisaNet network processes over 13,000 transactions per second for people and businesses around the world, enabling them to use digital currency instead of cash and checks. We are also global advocates for financial inclusion, working with partners around the world to help those who lack access to financial services join the global economy. Visa’s sponsorships, including the Olympics and FIFA™ World Cup, celebrate teamwork, diversity, and excellence throughout the world. If you have a passion to make a difference in the lives of people around the world, Visa offers an uncommon opportunity to build a strong, thriving career. Visa is fueled by our team of talented employees who continuously raise the bar on delivering the convenience and security of digital currency to people all over the world. Join our team and find out how Visa is everywhere you want to be.
“Visa will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.”
The Executive Administrator will provide administrative support to Visa's Treasurer. The position will be based at Visa's headquarters in Foster City, California. The Executive Administrator is an integral member of the team and will help to enhance the effectiveness of the Treasurer in supporting Global Treasury activity, as well as facilitate the efficient functioning of the department.
Administrative support and coordination duties will include, but are not limited to, the following:
Actively managing Treasurer's calendar. In addition to basic scheduling functions, also anticipating and prioritizing Treasurer's scheduling needs based on deadlines and deliverables. This will require coordination with leaders and other stakeholders both internal and external to Global Treasury.
Proactively managing and coordinating recurring and ongoing activities that involve the Treasury Leaders, including leadership team meetings, organization chart, PTO calendar, and other activities that require participation across the department.
Proofreading and formatting business documents or broad communications for overall professional writing style and proper grammar.
Converting concepts and ideas from discussions into presentation materials that can be used to analyze information or make business decisions
Coordinating logistical arrangements for broader Treasury activities including Quarterly All-Staff meetings and other staff events
Managing Treasury budget including booking travel, processing expense reports, monitoring purchasing card spend, and procurement of supplies
Managing logistics related to scheduling internal training sessions or recurring quarterly meetings, registering for offsite training courses, and ensuring successful onboarding of new employees
General administrative support duties, including but not limited to managing multiple email inboxes, email distribution lists, file organization, scanning, copying, and managing offsite document storage
Support a geographically diverse organization
5+ years administrative experience suppo rting a senior executive of a global team. Experience in a fast-paced finance organization and/or other service role is highly valued
Strong command of English language and grammar. Proofreading experience, a plus
Highest moral and ethical character. Experience working with confidential information
Highly proactive. Takes ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind
Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions
Advanced level PowerPoint preferred with solid experience in developing presentations. Advanced level Word, Outlook and proficiency in Excel
Ability and openness to actively use different internal systems (e.g. Ariba, Concur) and technology to complete tasks
Strong verbal and written communication skills, and ability to communicate effectively with all levels
Must demonstrate positive and helpful demeanor
All your information will be kept confidential according to EEO guidelines.