Company

For the past 40 years, Wood Mackenzie has established its reputation as a trusted source of intelligence, enriching lives by empowering clients with unique insight on the world’s natural resources.

Now, as part of the Verisk Analytics family, that legacy is even stronger.  Aligning with the world’s leading data analytics company extends our ability to help clients overcome the toughest challenges with our unrivalled analysis and advice. 

We will continue to build on the power of our existing approach to assess and value individual assets and companies, allowing our clients to pursue the most promising opportunities.

Together, we inspire and innovate the markets we serve –  providing invaluable intelligence that informs the strategic decisions that will ultimately shape the future direction of our global natural resources.

Role Purpose

The successful candidate will support the Boston based office. You will contribute to the smooth operation of the team in a variety of ways, including but not limited to the responsibilities below. Entry level candidates are encouraged to apply.

Main Responsibilities

• Schedule and organize internal and external meetings; coordinate with clients to set up; book rooms, catering and equipment; set up video-conference and web calls
• Track client contacts and consulting opportunities in Salesforce and set up project codes
• Organize team events and training
• Support internal and external visitors
• Assist with recruitment process for new hires
• Assist with on-boarding new hires, including training on employee systems such as travel, expenses, timesheets
• Handle travel arrangements for select team members, including  visas, flights, accommodation and ground transport
• Compile expense reports for select team members
• Interface with Finance and Consulting Operations teams to answer questions and ensure compliance with processes
• Assist with compiling information (e.g. travel expenses) to invoice clients
• Assist with compiling documentation for contracting with large companies
• Assist with setting up contracts with vendors, associates and subcontractors
• Extract operational reporting from Salesforce and other systems
• Handle office management, e.g. office supplies, coordination with Facilities and Tech
• Occasionally cover the reception desk

Knowledge & Experience Required

• Entry level applicants and recent college graduates are encouraged to apply
• Interest and passion for renewable energy preferred
• Candidates should be a professional with experience delivering administrative support to large teams
• 0-2 years of experience in an administrative role preferred
• Bachelors degree required
• Excellent organizational, interpersonal and communication skills are essential,  as well an ability to adapt to tight and changing deadlines
• A thorough working knowledge of Microsoft Office, Outlook and Salesforce is preferred
• Attention to detail and accuracy
• Ability to work independently with minimal supervision
• Spanish language skills strongly preferred

Core Competencies

• Planning, implementation and control - you establish a systematic course of action and follow it through to ensure full and timely implementation.    
• Ability to manage a heavy workload and at times conflicting priorities, as well as tracking progress on a wide range of tasks.
• Efficiency focused - you find ways to do things to ensure quality, accuracy and cost effectiveness.    
• You are able to communicate effectively, both orally and in writing.
• You collaborate and cooperate with others to achieve goals and contribute to a unified working environment.

Wood Mackenzie Core Values

Wood Mackenzie is a place where we are committed to supporting our people to grow and thrive. We value different perspectives and aspire to create an inclusive environment which encourages diversity and fosters a sense of belonging.

Wood Mackenzie values each individual's contribution and helps them reach their full potential while sustaining an organisational culture of health and well-being.

Our core values are:

• Respect for the individual
• Integrity
• Passion
• Persistence
• Confidence with humility
• Excellence
• Teamwork

We understand the importance of achieving balance between work, family and other life commitments. We are open to considering flexible working arrangements to enable the greatest spectrum of talent to contribute to Wood Mackenzie’s success.

EEO statement

Unsolicited resumes submitted to Wood Mackenzie by any external recruitment agency via Internet, e-mail, fax, or U.S. mail become the property of Wood Mackenzie and we are not responsible for any fees associated with those resumes.

In compliance with the Civil Rights Act of 1964 and 1991, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities act of 1990 and all other relevant federal and state laws, the policy of this company prohibits discrimination in employment because of race, color, religion, national origin, sex, gender identity and/or expression, age, veteran’s status, disability, genetic information or any other group protected by law. Applicants are considered for all positions without regard to race, color, religion, national origin, sex, gender identity and/or expression, age, veteran’s status, disability, genetic information or any other group protected by law.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access WoodMac.com/careers on-line as a result of your disability. You can request reasonable accommodations sending an email to [email protected].

Wood Mackenzie is an Equal Opportunity Employer M/F/V/D, and a member of E-Verify.

http://www.eeoc.gov/