Vention helps some of the most innovative manufacturing companies automate their production floor in just a few days. Vention's online-first manufacturing automation platform (MAP) enables its clients to design, automate, order, and deploy manufacturing equipment directly from their web browser.

Vention is headquartered in Montreal, Canada, with 340 employees with offices in Berlin and Boston, and is used in over 3,000 factories on 5 continents. In May 2022 Vention announced the closing of US$95M in Series C financing, which will be used to grow Vention's go-to-market strategy, expand the company's global distribution footprint, and accelerate the development of its hardware and software platform.

As Vention's Office Management Coordinator,  you will play an integral part in our people's well-being by creating a positive, exciting, inclusive, and fun office environment. You will be the primary point of contact for employees and visitors. This role is 100% in office in Montreal. In this position, you will ensure our offices' operations run smoothly and efficiently by providing administrative support and radiating the company office culture. You have experience in maintaining a fast, meticulous organized office environment and can solve problems effectively.

• Provide a helpful front-of-house experience by managing and greeting visitors to the office, including the reception, screening, and sorting of mail and packages for all locations;

• Ensure the office is proactively stocked with the right inventory, (i.e., coffee, groceries, office supplies, etc) ;

• Maintain clean & well kept common areas including kitchen on a daily basis;

• Help coordinate and organize company and team events by liaising with vendors & prepping office space to accommodate the event;

• Book travel (for employees), coordinate meetings or events, and handle other miscellaneous tasks as needed;

• Support our relationships with vendors, service providers, and landlords (placing orders, requests etc);

• Support new employee onboarding (email groups, slack channels, support for IT inventory, access cards) & deboarding process (return of equipment, access);

• Assist with in house security monitoring and ensure they are running smoothly (i.e. cameras, alarm system, access cards);

• Identify opportunities for process and office management improvements, and work with People & Culture team to implement;

• Provide administrative support to Management and senior staff members as required.

• Experience working in a fast-growth startup environment in an administrative/ receptionist role

• Must have exceptional attention to detail, amazing multi-tasking abilities and work autonomously in a fast-paced environment.

• Excellent organization and time management skills, as well as detail-oriented

• Excellent communication and interpersonal skills in both English and French.

• Demonstrated ability to build strong, trusted relationships with team members

• Proficient with Microsoft Excel, GSuite, and experience working with various software

All your information will be kept confidential according to EEO guidelines.