Vention helps some of the most innovative manufacturing companies automate their production floor in just a few days. Vention's online-first manufacturing automation platform (MAP) enables its clients to design, automate, order, and deploy manufacturing equipment directly from their web browser.

Vention is headquartered in Montreal, Canada, with offices in Berlin and Boston, and is used in over 3,000 factories on 5 continents. In May 2022, with 300 employees (and growing), Vention announced the closing of US$95M in Series C financing, which will be used to grow Vention's go-to-market strategy, expand the company's global distribution footprint, and accelerate the development of its hardware and software platform.

At Vention, we believe in providing our employees with a great office experience and the Office & Comfort Manager is at the heart of this employee experience.  In this role, you will be responsible for ensuring the smooth day-to-day running of Vention’s office in Montreal. 

Responsibilities: 

• Oversee and support all administrative duties in the office;
• Manage office supplies inventory and place orders as necessary;
• Maintain all office accounts and contracts including, but not limited to, utilities, IT functions, vehicles, phone contracts, etc.;
• Ensure the office remains well maintained and secure, liaising with building management as required;
• Responsible for any office construction or future office relocations (and liaising with vendors & internal IT team);
• Perform receptionist duties: greet visitors, and coordinate mail shipping requests; 
• Lead Vention Social Committee and  organizer for Vention events (Summit, Leadership retreat, Holiday party, etc)
• Maintain & report on the office budget
• Maintain a list of vendors & contacts for catering, event planning etc
• Support new employee onboarding (email groups, slack channels, support for IT inventory, access cards) & deboarding process (return of equipment, IT access)
• Identify opportunities for process and office management improvements, and work with People & Culture team to implement;
• Provide other administrative support as necessary, including scheduling group meetings, maintaining common calendars;

• 5+ years of work experience in an administrative/office management role;
• Must have exceptional attention to detail;
• Strong organizational and time management skills, and ability to prioritize;
• Must be a self-starter, fast learner, organized, professional, and able to collaborate with others;
• Excellent communication and interpersonal skills in both English and French.

We stand proudly for our people and support their success through career development and advancement. We are recognized and respected for our culture of inclusion and belonging, continuously striving to do what’s good for our people and communities.