VVL Systems and Consulting (VVL), a small minority owned business, is committed to delivering “Optimized Computing,” computing through infusion of leading-edge technologies.  We focus on Cloud Services, Infrastructure and End User optimization, combined with VVL’s subject matter expertise around processes and methodologies to drive client’s successes.

Position Overview:

The Project Coordinator will play a crucial role in managing and coordinating various aspects of our USDA Enterprise Network Services government contract. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Project Coordinator will work closely with project managers, team members, and stakeholders to ensure the successful execution of project deliverables.

 Key Responsibilities:

• Assist in the planning, execution, and monitoring of project activities to ensure they align with project goals and objectives.
• Coordinate project schedules, resources, equipment, and information.
• Develop, implement, and maintain an effective scheduling management system for business-related interactions with customers and support vendors.
• Organize and facilitate project meetings, including preparing agendas and meeting minutes.
• Coordinate and consult with project managers, team leads, branch chiefs, customers, vendor team leads, or Subject Matter Experts to establish meetings.
• Ensure meeting invites contain pertinent information such as purpose, agenda, schedule, appropriate logistics, and the meeting requester.
• Attend scheduled meetings (when possible), record the calls, and maintain a file of meeting recordings/transcripts (available upon request to participants).
• Ensure all participants have proper background investigation clearance.
• Act as a point of contact and communicate appropriately to all participants.
• Prepare and maintain comprehensive project documentation, plans, and reports.
• Ensure compliance with USDA regulations and standards, including contract requirements, performance standards and acceptable quality levels.
• Track project performance, specifically to analyze the successful completion of short and long-term goals.
• Assist in the development and management of project budgets.
• Identify and address project risks and issues and escalate them as required.
• Support the project team with administrative and project tasks as directed.
• Assist with the successful completion of operational tasks as assigned.

Basic Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 2-3 years of experience in project coordination or a similar role.
• Strong understanding of project management methodologies and tools.
• Excellent organizational and time-management skills.
• Exceptional communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project).
• Ability to work independently and as part of a team.
• Detail-oriented with a high degree of accuracy.

Preferred Qualifications:

• Agile Certified Practitioner (ACP), CompTIA Project+ certification, or equivalent.
• Experience with project management software such as Microsoft Project, Jira, or Asana.
• Experience working on government contracts.
• Knowledge of USDA policies and procedures.

Must be able to pass federal background investigation and obtain a Public Trust.

100% remote role.

Minimal Travel >1%

Physical Demands and Working Conditions:

Listed below are the physical or mental requirements necessary for the job's performance. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions:

• Prolonged periods of computer desk work.
• Dexterity of hands and fingers to operate a computer keyboard and other computer components.
• Speaking and hearing are sufficient to converse and understand conversations, both in-person, telephone, and virtual meetings.
• The cognitive skills needed to complete tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for decision-making, problem-solving, and comprehending.
• Ability to learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, and the ability to communicate with managers and co-workers.
• Mental aptitude to respond appropriately in high-pressure situations or deadline-driven environments.
• Maintain a professional emotional response when working with others.

All your information will be kept confidential according to EEO guidelines.