Seasonal Community Event Support Role

  • Winter Park, FL
  • Contract

Company Description

About VDart :
VDart is an emerging global information
technology staffing provider with expertise in Enterprise Resource
Planning (Oracle/SAP), SMAC (Social, Mobile, Cloud, Analytics), Business
Intelligence & Infrastructure services. Three-time consecutive
winner of Best Places to Work in Atlanta and Best and Brightest Award,
VDart has successfully deployed over 3500 contractors in the last five
years with over 60% of its deployments with Fortune 1000 corporations.
We possess deep industry expertise and focus in BFSI, Manufacturing,
Retail, Energy & Utility, Healthcare, Technology and the
Public-Sector. Our scope, knowledge, industry expertise and global
footprint have enabled us to provide best in the industry solutions.
With our core focus in emerging technologies, we provide global
technology workforce solutions in USA, Canada, Mexico, Brazil, UK &

Job Description

Job title: Event Support

Location: Winter Park, FL (Zip code: 32789)

Full Time


Work hours/shift: 37.5 hours

Start date: 08/31/2017 to End date: 11/03/2017 (2+ months contract)

Rate: $14/hr on W2

Client: American Cancer Society

Job Description:

Major purpose:

Role Description:

The seasonal community event support role will provide event related support services to the event staff (RFL, Strides, Distinguished events) in the Division.

Primary Skills Needed:

Strong written and verbal communication and interpersonal skills

Strong computer skills; word processing, data entry and spreadsheet

Ability to respond to changing circumstances and priorities in a focused and timely manner

Ability to apply guidelines and procedures

Able to work successfully in a diverse team environment

Major functions:

Event Materials/Document Preparation:

Assist as needed with event (all events) related materials including but not limited to:








Name tags


Order & Coordinate Event Materials/Products:

Assist with record of orders

Assist with appropriate accounting

Event Correspondence:

Send invitations to team captains and/or committees for kickoffs, registration nights and other events

Assist with RSVP process for events and event related meetings

Maintain contact list for events

Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.

Event Reporting:

Pull Convio reports for Bank Night and day of event

Assist with other reporting needs as appropriate

General Event Support:

Assist with event participant registration as needed

Assist with event related inquires (SRs, phone, walk-ins)

Team Captain packets as needed

Sponsor packets

Event Data Entry:

Assist with data entry as needed. Including but not limited to the following:

Records of committees, sponsors, survivors, etc.

Post event data

Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records

On-Site Day of Event Support (as approved):

Attend events to support staff and volunteers.

Help volunteers through registration and check out

Onsite donation processing support

Event Income Processing (assist office support in the local office):

Proper preparation of batch headers

Processing of donations

Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box

Assist with Bank Night envelops and match to received income

Looking forward for your reply.

Additional Information

All your information will be kept confidential according to EEO guidelines.