The Sinai UHN Medical Organization (SUMO) is seeking a full-time Administrative Coordinator for an immediate start date.

SUMO administers the Academic Health Science Centre (AHSC) Alternative Funding Plan (AFP) Agreement, ensuring the accurate, timely and transparent distribution of funding for academic physicians at Sinai Health and UHN. Additionally, SUMO funds over $3M annually in research projects that develop novel, high-impact approaches to healthcare delivery in Ontario.

Union: Non-Union
Site: Sinai UHN Medical Organization (SUMO)
Reporting Manager Job Title: AFP Manager, SUMO
Hours: 37.5 Hours per Week
Shifts: Monday to Friday
Status: Temporary Full-Time (1 Year Contract)
Closing Date: December 4, 2025

Position Overview

The Administrative Assistant will provide comprehensive administrative and operational support to the Chair, Vice-Chair, AFP Director, AFP Manager, and sub-committees within SUMO. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism and discretion.

The administrative coordinator role will be primarily done from home, however, the successful applicant must be able to work onsite occasionally, when required.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other documents including minutes and agendas.
• Assist with processing of invoices and administration of financial processes.
• Support the Innovation Fund by coordinating grant submissions, distributing materials, and managing project reporting.
• Handle emails, and inquiries promptly and professionally.
• Organize and maintain electronic filing systems.
• Provide general administrative support to leadership and team members.

• Proven experience in an administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills

• Familiarity with financial administration processes (invoicing, reporting, documentation).
• Experience with project coordination and cross-team support.
• Comfort with digital tools such as Zoom, Teams, or project management software.

What We Offer

• A supportive and collaborative team environment.
• Opportunities for professional growth and development.
• Competitive salary ($55,000 - $65,000/year) and benefits.
• Remote work model.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.