UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Site: Toronto General Hospital
Department: Perioperative Services
Reports to: Manager
Hours: 37.5 Hours per Week
Status: Permanent Full Time
Closing Date: October 9, 2025

Duties

An integral member of Perioperative Services, the Administrative Coordinator provides administrative services in support of the nurse manager. Principal responsibilities include:

• Supervising and facilitating day to day operations in Preadmission/SAU/POCU/PACU and Day Surgery, providing direct assistance to clerical staff in surgical services
• Coordination of activities and flow between surgical administrative assistants and Perioperative Services to facilitate seamless patient care, engaging in operational and departmental strategic initiatives
• Perform cross functional responsibilities as assigned
• Complete payroll (ensuring that all staff are paid accurately, respond to staff inquiries regarding vacation balance/STAT holidays) Liaise with Manager to ensure schedule is correct (OT, Vacation, illness, etc.)
• Build and post schedules (according to master and central agreement(s) Monitor and update schedules with any changes that are required
• Type all memos/letters where necessary
• Set up interviews for applicants and handle any necessary paperwork for new employees (ID badges, network access, employee numbers, Pyxis access, EPIC access and training) Ensure that all documentation is completed
• Ensure phone lists are always up to date with current telephone numbers
• Ensure Emergency Preparedness Fan-out List is kept up to date
• Performing other duties consistent with the job classification as required

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office and clinical environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

• Undergraduate degree in Business, Health Sciences, preferred
• Experience working within health care, preferable in a hospital environment 
• Related Office Administration support experience is an asset
• Knowledge of Medical Terminology is required
• Excellent interpersonal and customer service skills required
• Excellent Verbal and written communication skills required
• Ability to work in a fast-paced environment; strong time management skills;
• Consistently demonstrates exemplary customer service skills, excellent organizational, and planning;
• Strong computer skills (Internet, Microsoft Word, Outlook, PowerPoint, Excel)
• Demonstrated ability to work proactively and independently
• Proven adaptability to varying roles and responsibilities as needs and priorities of the position evolve
• Demonstrated ability to build successful working relationships with all levels of staff
• Ability to maintain confidentiality
• Ability to provide leadership and advisory services to assigned staff; provide staff with technical and procedural guidance, direction, and on-going coaching
• Ability to produce detail-oriented, accurate work – ability to establish, maintain, and adhere to priorities – statistical data, tracking of metrics as required

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.