Office Coordinator, Office of College Access and Success (SY 21-22)
- Newark, NJ, USA
- Hiring Start Time: August 2021 Start
Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 55 schools serving more than 21,000 students in six cities: Boston, Camden, New York City, Newark, Rochester, and Troy. We are proud that Uncommon graduates persist in and graduate from college at five times the rate of their peers nationally. We achieve this by offering strong academic, co-curricular, and social-emotional learning that prepares students for success in college and beyond.
North Star Academy currently manages fourteen schools serving students in grades K through 12. We believe in strong authentic relationships between teachers and students, supported by effective school systems and an engaging instructional model that enables students to flourish academically and personally. North Star Academy is NJ's #1 highest performing public charter school and has served Newark families for over 20 years.
The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the North Star mission of preparing its students for success at competitive four-year colleges and universities.
SPECIFIC RESPONSIBILITIES (including but not limited to)
- General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
- College Visit Coordination–Coordinates and schedules college admissions representative visits to North Star during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
- Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
- Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software. Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
- Family Communication – Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
- Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events. These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
- Professional Development – Participates actively in all training and professional development sessions throughout the year
- Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.
- Be present and engaged Monday through Friday from 7:30 AM – 5:30 PM
- Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.
- 2-3 years of office experience preferred, ideally with an education agency
- Excellent communication skills, both verbal and written
- Strong interpersonal skills with students, parents, colleagues and community members
- Basic finance skills and comfort learning new finance processes
- Strong organization skills and attention to detail
- Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
- Maturity and ability to work independently
- Must enjoy contact with children and parents
- Ability to manage multiple tasks and meet tight deadlines
- Prior experience working in schools and/or urban communities preferred
- Spanish or Portuguese language skills a plus but not required
- Able to lift and move packages up to 30 lbs.
- Bachelor’s degree required
Uncommon Schools offers salaries commensurate with experience and a comprehensive benefits package. All staff members receive extensive professional development, and are equipped with a laptop computer and all necessary supplies.
Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions.