Office Coordinator, Office of College Access and Success (SY 21-22)

  • Rochester, NY, USA
  • Full-time
  • Hiring Start Time: August 2021 Start

Company Description

Uncommon Schools (Uncommon) is a nonprofit organization that starts and manages outstanding urban charter public schools that close the achievement gap and prepare low-income students to graduate from college.  Uncommon builds uncommonly great schools by developing and managing regional networks that are philosophically aligned and highly accountable and by designing and implementing “best-in-class” teacher training.  The organization has achieved outstanding academic results based on internal assessments, statewide exams, and graduation milestones.  Its schools consistently outperform their district schools and are among the highest-performing urban schools in their cities and states. To learn more about Uncommon click here  

Job Description

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the Rochester Prep mission of preparing its students for success at competitive four-year colleges and universities. 

SPECIFIC RESPONSIBILITIES (including but not limited to)

  • General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
  • College Visit Coordination–Coordinates and schedules college admissions representative visits to Rochester Prep during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
  • Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
  • Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software.  Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.  
  • Family Communication – Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
  • Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events.  These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
  • Professional Development – Participates actively in all training and professional development sessions throughout the year
  • Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.



  • Be present and engaged Monday through Friday from 7:30 AM – 5:30 PM
  • Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.


  • 2-3 years of office experience preferred, ideally with an education agency
  • Excellent communication skills, both verbal and written
  • Strong interpersonal skills with students, parents, colleagues and community members
  • Basic finance skills and comfort learning new finance processes
  • Strong organization skills and attention to detail
  • Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
  • Maturity and ability to work independently
  • Must enjoy contact with children and parents
  • Ability to manage multiple tasks and meet tight deadlines
  • Prior experience working in schools and/or urban communities preferred
  • Spanish or Portuguese language skills a plus but not required
  • Able to lift and move packages up to 30 lbs.
  • Bachelor’s degree required

Additional Information

We offer a generous compensation package which includes a competitive hourly rate and comprehensive health benefits. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, and all necessary supplies.

Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building a talented team that reflects the diverse backgrounds and experiences of our students. At the same time, we work to ensure an inclusive community through creating a space for important dialogue about issues of race and identity for our staff and students.  As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

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