Office Manager (SY 21-22)

  • New York, NY, USA
  • Full-time
  • Hiring Start Time: August 2021 Start

Company Description

Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 55 schools serving more than 21,000 students in six cities: Boston, Camden, New York City, Newark, Rochester, and Troy. We are proud that Uncommon graduates persist in and graduate from college at five times the rate of their peers nationally. We achieve this by offering strong academic, co-curricular, and social-emotional learning that prepares students for success in college and beyond. 

Uncommon Schools in Brooklyn currently manages twenty four schools serving students in grades K through 12. We believe in strong authentic relationships between teachers and students, supported by effective school systems and an engaging instructional model that enables students to flourish academically and personally. Our students in Brooklyn have an astounding 99% college acceptance rate.

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. OMs play a primary role in coordinating day-to-day operations systems and routines that allow the school to run seamlessly. This includes managing the front office, bill pay, ordering supplies, and disbursing key communications to stakeholders. 

As the Office Manager:

  • You'll serve as the primary contact for all of the school’s constituents in person, over the phone, and via email. 
  • You’ll communicate effectively with students, teachers, families, trustees, donors, and visitors to ensure a welcoming main office environment. 
  • You’ll coordinate on-site components of the school financial system such as purchase orders, payroll records, grant reports, and financial forms.
  • You'll support school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.).
  • You'll maintain school-wide information systems for students and personnel information (receive forms and paperwork, track missing forms, manage databases, update contact information, keep records current, etc.).
  • You'll be the primary manager of daily student systems (manage student attendance and enrichment rosters, track school meal compliance, manage the homework center, etc.).
  • You'll maintain the school inventory system including school supplies, teacher work room snacks, and ordering meals for professional development seminars.
  • You’ll plan and support logistics and preparations for school events and activities as needed.

Qualifications

  • Passionate commitment to the mission of Uncommon Schools and investment in our vision for being an anti-racist organization.
  • 1-3 years of teaching or school administrative office experience.
  • Ability to take initiative, prioritize tasks, and work independently.
  • Demonstrated flexibility, maturity and ability to juggle competing priorities.
  • Ability to communicate effectively with others; strong interpersonal skills with students, parents, colleagues and community members.
  • Ability to maintain a calm, solutions-oriented perspective in the face of competing demands and external pressures.
  • Bachelor’s degree is preferred.

Additional Information

Uncommon Schools offers salaries commensurate with experience and a comprehensive benefits package. All staff members receive extensive professional development, and are equipped with a laptop computer and all necessary supplies.

Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions.

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