Associate Director, Data Reporting and School Support

  • Boston, MA, USA
  • Full-time
  • Hiring Start Time: Immediate Start (Home Office)
  • HO Team: Uncommon-Wide Operations

Company Description

Uncommon Schools (Uncommon) Uncommon Schools is a nonprofit network of high-performing public schools that are increasing the academic achievement of historically under-resourced communities and preparing students for success in college and beyond. Uncommon currently manages 54 schools serving more than 20,000 students in six cities: Boston, Camden, New York City, Newark, Rochester, and Troy. We have achieved outstanding academic results based on internal assessments, statewide exams, and graduation milestones.

Job Description

Job Title: (Senior) Associate Director, Data Reporting and School Support

Location(s): Boston, MA

Team: Boston Regional School Support Team (Operations)

Hiring Start Time: June 2020

About the Role

The Associate Director of Data Reporting and School Support (AD)is a key member of the Boston School Support Team. The AD is primarily responsible for leading and stewarding student and teacher data in service of state, federal and local reporting and compliance! The AD is also responsible for a number of other critical work streams directly in support of schools and the region, including teacher certification, billing and enrollment, emergency preparedness, and operational support for testing and assessments. The position is on the Boston regional operations team, and will report to the Boston Director of School Support.

Responsibilities:

  • Data reporting and analysis:
    • Management of local, state and other external compliance and data reporting, including:
      • Working with local, Massachusetts, federal, and other systems to report student data. Including but not limited to: SIMS, EPIMS, SSDR, SCS, and the Federal Civil Rights Data system.
      • Running data collection and reporting for Charter Renewal.
      • Working closely with school operations teams to handle timelines for data submission to ensure collection, preparation, accuracy, and validation; 
      • Maintaining a working knowledge of current reporting requirements
    • Management of internal data processes in collaboration with Uncommon’s central data management team and Curriculum and Assessment team, including:
      • Management of online tools used to track student data, including coordination with vendors;
      • Ensuring school data accuracy by conducting data audits in coordination with central data team and coordinating with schools, regions, and home office teams to improve systems supporting data accuracy;
      • Defining and detailing data collection processes; 
      • Responding to requests for data for analysis purposes.
    • Various projects involving data integrity and systems for both individual schools and the collective region;
    • Data analysis projects, as assigned by the Boston Associate Chief Operating Officer and Director of School Support;
  • School Support:
    • Teacher certification
      • Lead all regional projects related to teacher certification, including serving as a resource to school ops teams regarding certification pathways
      • Maintain teacher certification records as needed in service of compliance as well as meeting certification goals
    • Financial Compliance
      • Handle and coordinate all billing pertaining to student enrollment, liaising with HO accounting teams
      • Monitor student enrollment and record compliance documentation and handle student transfers
      • Managing all contracts for operations items (e.g., photocopy leases, uniforms, office supplies), including vendor selection, contract bidding, and documenting regional and school-specific contracts
    • Operational Support for Assessments and Testing:
      • Provide coordinating and logistical support for state and federal testing, including exam coordination (e.g., coordinating with district for state/national exam requirements, logistics, and distributions) and scoring (e.g., leading state/national exam scoring planning and logistics); support regional implementation of testing initiatives with the goal of optimization.
      • Coordinate with internal Curriculum and Assessment team to customize testing logistics and schedules to Boston’s needs
    • Regional operations document management
      • Managing the regional operations shared drive/google drive resources for school-based operations teams
      • Ensure all regional ops materials are appropriately detailed, maintained, and made accessible to appropriate audiences
    • Emergency Prep: Leading school and regional implementation of emergency preparedness projects in adherence with Uncommon-wide protocols as well as state and local requirements
  • Student Enrollment: May support student recruitment and enrollment efforts at key times throughout the year such as immediately pre- and post-lottery
  • Regional Office management: run regional office day to day including technology and general office management
  • Additional duties and projects as needed and assigned in support of Boston schools

Qualifications

  • Bachelor’s Degree required;
  • At least three years of work experience;
  • Strong computer skills, especially with Microsoft Excel;
  • Familiarity with PowerSchool or other student data management systems preferred;
  • Excellent organizational and project management skills;
  • Strong customer service approach and communication skills;
  • Familiarity with local and State Data Platforms preferred;
  • Strong customer service approach and communication skills;
  • Passion for the mission of closing the opportunity gap;
  • Excellent communication skills, both verbal and written;
  • Excellent computer skills, including Microsoft Office, Word, Excel, and PowerPoint;
  • Displays maturity, flexibility, comfort with ambiguity and a sense of humor;
  • A desire to work on a high-performing team and take on additional projects, be creative, and propose new solutions;
  • High sense of urgency; demonstrated ability to successfully handle multiple projects concurrently; and
  • Quick and effective learner in a fast-paced, dynamic, entrepreneurial environment that proactively seeks feedback to improve

Additional Information

Uncommon Schools offers salaries commensurate with experience and a very generous benefits and vacation package. All staff members receive extensive professional development, and are equipped with a laptop computer and all necessary supplies.

Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building a talented team that reflects the diverse backgrounds and experiences of our students. At the same time, we work to ensure an inclusive community through creating a space for meaningful dialogue about issues of race and identity for our staff and students.  As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

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