Executive Assistant to Regional Director

  • Full-time

Company Description

With more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 7,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organization gives construction firms all over the world swift access to pathbreaking formwork solutions and services for all areas of cast-in-place building construction.

To continue building our high level of service for our customers, the Doka Group not only invests in its employees’ professional and personal career development but also sets great store by foresighted personnel planning.

Job Description

We are looking to appoint a reliable and well-organized Executive Assistant who will support the Regional Director for the East Asia Pacific Region as well as the area team members based in Singapore.  If you have outstanding MS Office skills, the ability to multi-task and handle confidential information, this role might be your perfect next step! The position reports directly to the Regional Director EAP and offers you interesting tasks, interaction with various stakeholders in different countries and an engaging work environment.

  • Manage professional and personal scheduling for Director Region, which includes but not limited to diary management as well as scheduling of meetings and calls
  • Ensure all necessary pre-meeting preparations are in place, including liaison with key personnel
  • Provide support by creating and preparing excel spreadsheets and PowerPoint presentations
  • Filtering emails, drafting and responding to correspondence on behalf of the Director Region and highlighting those that need immediate attention
  • Manage, coordinate, and arrange Director Region’s travel and travel-related activities, including hotel booking, transportation, and visa coordination
  • Compile, prepare and process expenses and credit card reconciliation where needed 
  • Maintaining the current filing and internal database system
  • Serve as first point of contact for visitors/guests to the office
  • General office administration including managing external contractors for office pantry, stationery supplies, landlord, travel agents, courier services and cleaner
  • Plan and organize team meetings and events both internally and offsite
  • Maintain professionalism as well as strict confidentiality and discretion with all information
  • General administrative duties for the wider area team
  • Be an integral part to help execute on a varying range of projects. Duties may vary based on the requirements

Qualifications

  • Qualification in administration, business or similar
  • Advanced level in all MS Office applications, especially Excel, PowerPoint, is crucial for this role
  • Excellent level of spoken and written English, ideally native speaker
  • At least 5 years’ experience as an executive assistant, supporting Senior Level Management
  • Outstanding communication skills
  • Professional, supportive and pro-active attitude
  • Strong sense for confidentiality and diplomacy
  • Reliable, confident team player
  • Quick learner, ability to think outside the box and find solutions

Additional Information

Apply now or contact Shirley Unani, HR Executive at [email protected] for more information.


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