Ubiquity Retirement + Savings® has a simple mission: to empower small businesses and their employees to create a more secure financial future by leveraging technology with affordable retirement solutions and world-class customer support.

For over 23 years, we have helped workers save more than $2.8 billion toward their retirement and opened 401(k) plans for 10,000+ small businesses—pioneering a transparent, flat-fee experience. Our tenured team are retirement experts and future-you champions.

Ubiquity also produced a hard-hitting documentary with producers and editors from CNN, highlighting the challenges Americans face in saving for their futures. Watch Broken Eggs: The Looming Retirement Crisis in America today (link at the bottom of the post) and join the movement towards building a bright retirement.

This is a 100% remote position and we encourage applicants from all over the US to apply. We know that allows you to balance your skill set while being empowered with autonomy as a subject matter expert. Ubiquity is known for our unique and thriving company culture, our ongoing investment in our employees, and for providing a clear career path for your future. We average a 65 eNPS each quarter and our Glassdoor reviews reflect our focus on you. Do more here and make more of a difference to small businesses everywhere!

Learn more about our values: https://www.myubiquity.com/about/

See us in the news: https://www.linkedin.com/company/ubiquity-retirement-savings

Find out what our employees think: https://www.glassdoor.com/Reviews/Ubiquity-Retirement-Savings-Reviews-E101757.htm

Watch Broken Eggs on YouTube: https://www.youtube.com/watch?v=kmtjJVC_niI

We value accountability, collaboration, and transparency. Proudly one of the Best Places to Work and Entrepreneur Magazine's Top 150 Company Cultures, we take what we do seriously and always strive to be happy at work. Our four company values* and our motto “Freedom with Accountability” guide the way we work to support our mission.

We are a growing company that wants you to be a part of our success!

The HR Manager, reporting directly to the SVP of HR, Brand + Culture, is integral to the growth and well being of the business. The HR Manager will lead and direct all routine functions of the HR Department including administering semi-monthly pay, recruiting, health benefits, leave, employee relations, performance management, compliance, and enforcing company policies and practices. The HR Manager serves as a strategic advisor to the SVP of HR, Brand + Culture, and senior management in supporting their teams. They are a guardian of UBQT culture, a friend of the bottom line, and a trusted advisor to employees and managers alike.

Core Responsibilities

• Translate business strategies, objectives, and challenges into appropriate HR initiatives  
• Oversee the daily workflow of the department while also directing regular audits of our systems and files
• Represent and articulate UBQT Values while striving to cultivate a strong company culture 
• Design, diagnose, and improve processes throughout the employee lifecycle to enable Ubiquity to scale 
• Conduct recruitment efforts for all exempt, nonexempt, and temporary workers; edit and place job ads; work with hiring managers to screen and interview candidates; conduct reference and background checks; draft and extend job offers; conduct new-employee orientations; manage ATS (SmartRecruiters)
• Implement and annually update the compensation program; conduct annual salary surveys (Payscale); monitor the performance management program and revise when necessary (15Five)
• Build out documentation of SOP’s, recommend new approaches, policies and procedures to effect continual improvements in efficiency of the P+C department
• Maintain HRIS + Payroll system (Paylocity) and work closely with Accounting to administer semi-monthly, multi-state payroll. Set up tax accounts when we hire someone living in a new state
• Manage our benefits programs in partnership with our benefit broker (NFP). Lead Open Enrollment
• Oversee employee disciplinary meetings, terminations, and investigations
• Maintain company organization charts and employee directory
• Stay connected to the competitive landscape, including trends in human resources, policies, procedures, benefits, leaves of absence, diversity and inclusion, company culture, and compensation
• Oversee and develop our People + Culture Generalist and our Office + Culture Manager
• Act as Plan Sponsor for company 401(k) plan
• Ensure compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.  

Competencies

HR Expertise - Capable of understanding the organization’s operations, functions, and external environment, and applies business tools and analyses that inform HR initiatives and operations consistent with the overall strategic direction of the organization. In command of technical HR knowledge in addition to the behavioral components of HR practice. 

Organizing - Capable of managing multiple priorities and thrive in a deadline-driven environment with frequently changing priorities. Coordinates ideas and resources to achieve goals.  

Communication - Use of appropriate and effective language used for a given situation and actively engages in conversations to understand others’ message through listening, speaking, and writing. 

Culture - Applies a knowledge of mission, values, resources, systems, and business strategies to find solutions that best serve the organization and its diverse employees.  

Integrity - Ability to earn others’ trust and respect through honesty and high standards of quality control that promote professionalism, accuracy and accountability to minimize operational risk. 

Skills + Experience

• 5+ years of progressive experience in HR with a solid Generalist foundation
• PHR, SHRM-CP or similar professional credential required
• A bachelor’s degree in HR or related field
• A desire to manage and promote a culture program and to provide unique opportunities for employee engagement with Office + Culture Manager
• Experience managing a performance management and bonus program
• Experience managing multi-state payroll preferred
• Experience managing an onboarding program preferred
• Experience leading voluntary and involuntary exits
• Working knowledge of and ability to advise on California state law
• Strong attention to detail and high degree of accuracy
• Ability to flex between working autonomously and as a team member
• Project management experience
• Track record of improving processes
• Excellent follow through and communication through email and phone 

This is a salaried, full-time remote position. Please follow application instructions carefully and note that a cover letter is required along with your resume. *Plus, find our four values on our website and list them in your cover letter.

We are focused on building a diverse and inclusive workforce. If you are excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

We offer:

• Competitive compensation package
• Generous stipend toward premiums for medical, dental, and vision
• Learning and development stipends
• 401(k) Matching
• Monthly wellness subsidies
• Equity incentives
• Flexible PTO policy
• Time off for volunteering
• Emphasis on internal promotions
• Regular performance reviews
• Remote work culture

Ubiquity Retirement + Savings is an equal employment opportunity employer for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by applicable local, state, or federal laws.