By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA are at the forefront of realising energy from fusion, working with industry and research partners to deliver the ground-breaking developments that will underpin tomorrow's fusion power stations with the aim of bringing fusion electricity to the grid. As we work towards our mission and goals, UKAEA has devised values (Innovative, Committed, Trusted and Collaborative) that capture the spirit of how we work.

Who are we looking for?

PERMANENT

Working with talented and interesting people tackling the climate emergency and expanding needs for electricity across the world.  This role helps with administration and support for the Computing Division at UKAEA which is using exciting new computing tools to help design new fusion power plants. This is a people focused role helping the division run efficiently and enable our staff to maximize their creativity. The role requires an appropriate administration or secretarial qualification, strong interpersonal skills and a drive to get things done and help people. The team is part of the Computing Directorate in the Computing Division.

Note : Hybrid working/Flexible Working is supported with an expectation of 3 – 5 days and /or shorter working days (10 am to 3 am) working on-site at Culham.

What will you be responsible for?

• Organize one or more manager's diaries, arrange travel, training courses, meetings, site visits, and a variety of other activities using the tools and systems provided. 
•  Co-ordination of email, written, and verbal communications prioritizing as appropriate. Co-ordinates, and may draft, correspondence for internal and external contacts. May prepare agenda and minutes of various meetings and committees either on or off-site as required. May monitor meeting outcome progress, identifying follow up actions needed. 
•  Provide accurate up-to-date information and maintain records through the use of essential databases, spreadsheets and paper-based systems. Checks for accuracy, consistency, error, omissions, resolving anomalies when identified. Following existing internal and external processes and adapting to new systems and processes in line with organisational development. 
•  Provide travel booking and event planning services for members of the division.  This includes organizing UK and international travel and planning workshops, meetings and events for the Computing Division. 
•  May co-ordinate the meeting and greeting, hosting of, internal and external visitors from a wide variety of organisations and locations around the world. The provision of support for events. 
•  May make purchases on behalf of the department/division, as instructed and in line with financial derogation. Checking authorizations and receipts against spend, highlighting any concerns. 
•  May support the recruitment process by arranging interviews, meeting and greeting candidates, processing interview expense claims forms, and other recruitment admin support as required. Using the recruitment tools provided which may be electronic or paper based. 

Essential skills, experience and competence required

•  An appropriate qualification in administration or secretarial skills 
•  Demonstrable administrative experience 
•  Strong interpersonal and communication skills  
•  Excellent computer skills with the ability to use the Microsoft Office Suite 
•  Proven ability to cope with multiple tasks and priorities appropriately 
• Strong Organizational, people and time management skills. 
• Experience using Database and Record Keeping Systems. 

Desirable skills, experience and competence

• Display Screen Equipment Assessor for Computing Division
• Fire Marshall as and when necessary 
• Data processing using the ELECTRA information management system 
• Deal with Visitors and support events and workshops. 

What we offer

Our comprehensive benefits package includes a vibrant culture committed to being fully inclusive, an Employee Assistance Programme and trained Mental Health First Aiders, Flexible working options including family friendly policies, Emergency paid leave, Generous annual leave allowance (30.5 days) increased with length of service, wide range of career development opportunities, outstanding defined benefit pension scheme; Corporate bonus scheme (up to 7% for Levels 1 - 7, as well as 3rd and 4th year apprentices) and a Relocation allowance (if eligible).

We welcome applications from under-represented groups, particularly from individuals from black and other ethnic minority backgrounds, including nationality and citizenship, people with disabilities and women. The Executive team with support from our ‘Equality, Diversity and Inclusion’ (EDI) Partner and Inclusion Ambassadors, is actively promoting EDI and taking steps to increase the diversity of our people through reinforcing best practice in recruitment and selection, and revaluating approaches where it is clear we can remove barriers to success.

Please note all employees working at the UK Atomic Energy Authority will be required to complete an online Disclosure Certificate application as part of their clearance – The Disclosure & Barring Service (DBS) checks will show the details of all current criminal convictions or will confirm that there are no such convictions.

Note for applicants who are applying for employment with UKAEA either from outside the United Kingdom or who have spent time outside the United Kingdom in the last five years. Please visit  https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants . If the country you are resident in or have resided in is not listed on this website or that the UK Government is not aware of how to obtain a criminal records check from that state then we are unable to process your application.