From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Turner & Townsend are hiring a motivated and personable Operations Coordinator to provide support to our office leadership while having the opportunity to create an impact for yourself and our team. 

The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, co-ordination skills and ability to deal confidentially with information are important. 

Responsibilities 

• Track team initiatives and integrate with internal processes (like Asana). 
• Establish process documentation as needed. 
• Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings. 
• Take minutes/action items in meetings. 
• Follow up with Management/Team on developing Agendas and distributing/preparing documents. 
• Raising invoices and purchase orders. 
• Supporting with document control – Quality Assurance & Quality Control. 
• Maintain contact with customers and outside vendors.  Provide platform workflow guidance as necessary. 
• Provides new hires with a welcome package, tour of the facility, keys, and introduction to all team members. 
• Provide basic process flow visualizations for team members. 
• Provide accounting support with monthly invoicing. 
• Manage team calendars and global meetings invite consolidation, distribution list maintenance, etc. 
• Data entry to team initiatives, goals, and distributed responsibilities to support dashboard creation. 

• Excellent written and verbal communication skills. 
• A minimum of three years of experience in a related position supporting team of professionals is required.
• Proficient with Microsoft Office and Google Workspace software.
• Construction experience is advantageous.
• Excellent organizational skills and attention to detail.
• Proactive behavior, showing initiative and being action-oriented.
• Ability to multi-task, prioritize and work efficiently.
• Ability to work independently, self-starter, energetic.
• Ability to perform at high levels in a fast paced, ever-changing work environment.
• Must be able to shift gears easily and feel comfortable wearing multiple hats.

*On-site presence and requirements may change depending on our client's needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. 

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.  

Please find out more about us at www.turnerandtownsend.com/ 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.