Grants & Contracts Specialist - Research Administration/Office of Grants & Contracts

  • Boston, MA, USA
  • Full-time
  • Shift: Days
  • Work Address: 15 Kneeland Street, Boston, MA 02111
  • Employment Type: Full Time

Company Description

It takes a lot of very smart, hard-working and talented people to provide the level of care that we give to our patients. Tufts Medical Center is an internationally respected academic medical center and we pride ourselves not only on the sophistication of the care we deliver, but the compassionate way in which we provide it. And that starts with our employees.

Job Description

Working with the Manager of Grants and Contracts, the Grants & Contracts Specialist is responsible for negotiating Sponsored and Collaborative Research Agreements, as well as Material Transfer, Data Use, and Confidentiality Agreements, with an emphasis on assurances of confidentiality, indemnification protection, preserving publication rights and protecting intellectual property rights on behalf of Tufts Medical Center.


Independently performs all contract negotiations associated with research proposals by reviewing and negotiating the legal language, terms, conditions, intellectual property, and publication rights to protect the interests of the hospital and the principal investigator or lead researcher.

Reviews, analyzes and negotiates the contract language of state and federal awards, grants, and sub-award agreements.


Assists with outgoing subawards/subcontracts, including preparing paperwork, obtaining purchase orders, conducting risk assessments as required by the Uniform Guidance, obtaining A-133 audits, FFATA reporting, follow-up, and working with subcontractors, PIs and Research Administrators to resolve questions and problems. 


Contributes to grant and contract compliance documents, policies and training materials.


Prepares multiple and complex reports (including ad-hoc reports that are time sensitive) that require selection, preparation and interpretation of grants and contracts data for analysis as needed.


Works closely with Research Administrators and Sponsors to respond to questions relating to pre-award operations and procedures.


Works with Research Finance as needed to coordinate/collect data for any reporting required.


Interfaces with Research Finance regularly regarding questions on any funded projects.


Provides reports and PowerPoint documents as requested for the VP and Directors.


Other special projects as assigned


Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working group’s achievement of goals, and to help foster a positive work environment.


Maintains patient confidentiality per HIPAA regulations.


Performs other similar and related duties as required or directed.




  • Excellent, proven computer skills including the creation of databases

  • Understanding of clinical research administration

  • Ability to learn quickly and work independently


  • Bachelor’s degree or greater in related field.
  • 5 years relevant Research Administration experience.


  • An equivalent combination of education and experience, which provides proficiency in the areas of responsibility listed above, may be substituted for the above education and experience requirements.


  • None


  • Possesses and applies the skills and knowledge necessary to provide care to patients throughout the life span, with consideration of aging processes, human development stages and cultural patterns in each step of the care process. This includes:
    • Knowledge of growth and development
    • Ability to interpret age specific data and response to care
    • Provide age specific communication


  • Normal office setting

Additional Information

All your information will be kept confidential according to EEO guidelines.


Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Tufts Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.


Please note that effective October 1, 2021, as a condition of employment at Tufts Medical Center, all employees and new hires must have received their complete dose of the COVID-19 vaccine, unless they have been granted an exemption.  

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