Research Administrator II - CTSI Central Office

  • Boston, MA, USA
  • Full-time
  • Employment Type: Full Time
  • Shift: Days
  • Work Address: 35 Kneeland Street, Boston, MA 02111
  • Job Category (for posting purposes): Research

Company Description

Tufts CTSI ( is one of more than 60 organizations supported by the National Institutes of Health (NIH). The CTSA program was established in 2008 to transform the biomedical research process through education, promoting collaboration, and the provision of research infrastructure and support services. Tufts CTSI accelerates the translation of laboratory research into clinical use, medical practice, and health policy. In addition to its work with Tufts University, Tufts Medical Center, and other partners and collaborators, Tufts CTSI contributes to the national CTSA Consortium.

Job Description

This position will be primarily responsible for pre- and post-award administration and financial management of discretionary funds for one or more small research units, a medium sized department or division or a large multi-site clinical study.


  • Ensures timely processing of new, competing and non-competing research grant applications, sponsored research agreements and clinical trial proposals, including preparing detailed budgets and justifications and obtaining institutional endorsements. Identifies all potential costs associated with a proposal. Ensures that all of the required components of the application are updated with current information and in accordance with sponsor regulations.
  • Working with clinical trial teams, creates and Negotiates clinical trial budgets with sponsors and assists with the completion of Medicare Coverage Analyses.
  • Keeps abreast of new and modified sponsor regulations and relays such information to Investigators and program staff.
  • Responsible for ensuring "other support" data and “biosketches” are maintained and kept current for all professional staff members of the research program/laboratories.
  • Ensures cost-transfers, personnel changes and grant account close-outs occur on a timely basis as part of post-award administration.
  • Monitors special fund accounts (recruitment, other) for faculty, detecting and anticipating problems, proposing solutions and initiating corrective measures.
  • Prepares and presents financial reports, projections and analyses of fiscal state of research program/laboratories and makes recommendations to PIs and director for planning purposes. Meets regularly with director and PIs to review financial position.
  • Establishes and maintains efficient procedures for ordering supplies, equipment and services required by research personnel. Designs and implements cost allocation plan to distribute common costs among numerous accounts.
  • May also have responsibility for or input to practice plan budgets or hospital budgets.
  • Identifies new funding opportunities for investigators at all levels and makes recommendations as appropriate.
  • May serve on hospital wide or campus wide committees to establish operating procedures and best practices.
  • May coordinate the personnel and payroll issues of the research program/laboratories. May make recommendations on employee hires, transfers, promotions, salary changes, discipline, terminations, and similar actions. Ensures orientation to the research program/lab, annual training and performance evaluations completed. May address grievances and other personnel problems within position responsibilities. Provides effective direction, guidance, and leadership to the staff for effective teamwork and motivation.
  • Responsible for ensuring research compliance with all hospital and sponsor regulations with respect to: human subjects, animal welfare, biohazards, time & effort reporting; maintains administrative files as appropriate.
  • Ensures the research environment is well-maintained; may contact hospital service departments to perform work as needed and coordinate preventive maintenance checks and repairs on laboratory and office equipment. Serves as the liaison with architectural and industrial engineers as needed.
  • Performs other similar and related duties as required or directed.



  • Requires knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in an academic medical center or university environment. Experienced with a variety of award mechanisms, such as grants, contracts, subcontracts, cooperative agreements.
  • Excellent written and oral communication skills with ability to communicate appropriately and professionally with a wide variety of individuals.
  • Ability to prioritize and handle direction and variety of work from several staff members. Able to easily switch from task to task as priorities change in a fast-paced office environment.
  • Confidentiality and meticulous attention to detail is very important.


  • BS/BA or equivalent


  • 2-5 years experience in research administration (pre- and/or post-award)
  • Previous knowledge of basic and/or clinical/health services research activities is highly desirable.

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.


  • Not Applicable


  • Typical clinical and administrative office setting. May be located in office area adjacent to research laboratories.
  • Must be able to perform all essential functions of this position with reasonable accommodation if disabled.
  • May access PHI/HIPAA identifiers as part of daily tasks.

This is a grant-funded position through April 2023, with the possibility of renewal. 

Additional Information


Must be able to perform all essential functions of this position with reasonable accommodation if disabled.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. New England Medical Center reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

All your information will be kept confidential according to EEO guidelines.

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