Office Manager

  • Full-time
  • Department: Office Ops & EA

Company Description

About Tradeshift

Tradeshift is the cloud-based supply chain platform that transforms the way B2B buyers and sellers connect, transact and trade. We’re a leader in e-invoicing and AP automation, offering tools for compliant e-invoicing in 50+ countries, including China. We’re also an innovator in B2B marketplaces and embedded fintech services that bring value, opportunity and growth to any business that joins the network. Tradeshift’s vision is to connect every company in the world, creating economic opportunity for all. Today, the Tradeshift platform is home to a rapidly growing community of buyers and sellers operating in more than 190 countries.

Vision: To connect every company in the world, creating economic opportunity for all.  

Mission: We build technologies that help companies grow by giving them access to cheaper capital, increased efficiency, and digital global trade. 


Tradeshift connects and empowers B2B commerce across global supply chains. We help B2B buyers and sellers grow together through technology that ensures every business has the access and tools they need to benefit fully from digital global trade.We’re a leader in e-invoicing and AP automation, offering full international compliance in 50+ countries including China. We’re also an innovator in B2B marketplaces and embedded fintech services that bring value, opportunity and growth to any business that joins the network. 

Seller value sits at the core of our technology proposition, and suppliers have voted Tradeshift the most reliable network on the market. Our commitment to creating value for any business that joins the Tradeshift network means suppliers onboard faster and buyers achieve their digitization objectives quicker. We establish an average of 40,000 new seller connections to Tradeshift every month. 

Our open platform offers seamless integration with any application you need to manage your supplier relationships. Pick a partner capable of delivering across your entire digital transformation journey - Digitize, Automate, Grow. 

Tradeshift has grown to over 400 people with offices in 9 countries and a Hybrid, virtual first way of working, but our focus hasn’t wavered. We believe that nothing connects a fragmented world like commerce. We digitize and connect everything that happens between a buyer and a seller, anywhere in the world.

We help businesses:

  • Connect with all their suppliers digitally
  • Remove paper and manual processes across procure-to-pay
  • Buy what they need faster and manage supplier risk

Products:

  • B2B Marketplace Platform for E-Procurement
  • AP Automation
  • Supplier Collaboration & Analytics
  • Supplier Financing
  • Virtual Credit Cards
  • Professional Services

Platform & Network Stats

  • The Tradeshift network is approaching 120,000 transacting suppliers and 2.5 millions connections 
  • Buyers in 78 countries and Sellers in 97 
  • Process approximately 2,000,000 transactions per month
  • In excess of $20B dollars transacted on the platform monthly 
  • In July 2021, Tradeshift surpassed one trillion dollars in total value of transactions processed across its platform 

Job Description

Office & Travel Team

The members of this team come from various backgrounds and geographies and thrive off challenging the status quo and providing top-notch service. We are the team that operates Tradeshift’s virtual and physical work environments and travel support. We prioritise what Tradeshifters are surrounded by and experience every day, while considering local culture, needs, brand and business requirements. We strive to hire the best and brightest people, who excel in a cutting edge, collaborative, fast paced and always evolving environment.  We seek enthusiastic, friendly and skilled individuals to join our team who all thrive off challenging the status quo and providing top service. 

Role 

We are seeking a motivated and experienced Office Manger who excels in a cutting-edge, collaborative, fast-paced and always evolving environment who will be based at our state of the art Bucharest office facility.

What you will be doing:

  • Manage our office facility in Bucharest
  • Manage travel support
  • Support hybrid & remote employees globally
  • Manage relationships and negotiations with office vendors and suppliers
  • Provide exemplary customer service to guests, visitors and employees, and handle coordination of access and security codes accordingly.
  • Be present and greet employees and visitors at the office during business hours.
  • Facilitate and support business and social events.
  • Handle calls, voicemails, emails, mail and deliveries promptly and professionally.
  • Set the standard high in ensuring that our facilities are clean, tidy and stocked at all times; making sure the office is presentable, functioning and well maintained. 
  • Handle logistics and requests for meeting rooms, work desks, food and beverages, etc. promptly.
  • Coordinate office space capacity and facility projects
  • Take the lead on local and global social Tradeshift events and activities on site and virtually
  • Drive projects relating to increasing office operations efficiency, making office improvements and saving costs.
  • Manage various administrative tasks, including the office budget and liaise with Finance in processing payments 
  • Oversee office related employee onboarding and offboarding
  • Conduct office shift-ons for new local and global employees
  • Manage swag inventory and storage
  • Supervise contractors
  • Assist with travel & expenses
  • Perform projects and requests as assigned by manager

Qualifications

  • You have  a minimum of 7 years of customer service experience
  • You have been an Office Manager at a rapidly growing startup or a manager in the hospitality industry
  • You have experience with travel management
  • You are an organised, detail-oriented, confident, self-aware, self-starter 
  • You are fluent in English and Romanian, have strong communication & interpersonal skills and love interacting with people
  • You are able to work independently and self-manage your workload
  • You are a team player
  • You are flexible and welcome challenges and change
  • You are loyal and can maintain a high level of confidentiality
  • Your schedule is flexible to take calls with our international team on nights/weekends/unexpected hours when necessary
  • You have strong computer skills and experience with Google Suite

Additional Information

All your information will be kept confidential according to GDPR guidelines.

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