Founded in 2017 and headquartered in Manassas, Virginia, Toomey Technologies is a SBA certified HUBZone & Woman Owned Small Business that provides customer focused professional services and solutions. Toomey focuses on forging strong relationships with our customers and internally fostering a culture of continuous improvement of our management and processes. Our aim is to leverage our knowledge and skills to work with our clients, offering professional and impartial advice. Toomey's strategic goal is to become a trusted advisor to our customers while assisting to create innovative solutions and to find new ways to solve customer-specific problems.

Immediate opening for Senior Administrative Assistant in Ft. Lauderdale, FL. 

The qualified candidate will be responsible for the efficient office administrative operations, functions and liaison between other offices. The qualified candidate will be responsible for coordinating data calls, record keeping/reporting, travel schedules, conference room schedules and managing the day-to-day office operations. Responsibilities will also include a broad range of office administrative and support activities including but not limited to: 

Office Administration Activities 

• Provide administrative and management support to senior management 
• Review, edit, draft, and prepare executive documentation, letters, memorandums, interoffice communications, confidential reports and other correspondence, as needed 
• Review internal and external communications for consistency and distribute approved documentation to appropriate personnel, as directed 
• Prepare and publish meeting agenda, travel arrangements, setup internal/external meetings/appointments, perform  staff timekeeping and reporting, manage and secure classified/SBU documents 
• Process incoming/outgoing personnel checklist, arrange conference room scheduling, perform office supply management 
• Provide special event coordination, escorting visitors, process visitor building access, answer and route incoming/outgoing phone calls 
• Process and track personnel leave request, perform Government motor vehicle fleet management and track monthly usage mileage and gas expenses 
• Coordinate and respond to data calls, and assist bureau staff on special projects 
• Perform travel coordination and reservations using E2 Travel Solutions application
• Record, draft and prepare meeting minutes, as required 
• Maintain, update and track multiple Outlook calendars and schedules 
• Track the annual employee evaluation reports. 
• Set up the classified/unclassified Digital Video Conference (DVC) system and coordinate different time zone with regional offices or missions abroad 
• Proficiency in MS Office Suite, Visio, Outlook, and Project 
• Expertise in managing SharePoint database 
• Perform other duties, as assigned. 

 Program Support Activities: 

• Track assigned tasks and monitor progress and/or overdue action items 
• Prepare various analytical reports and draft administrative and policy documentation 
• Create and update PowerPoint presentations for ongoing projects and briefings 
• Maintain various spreadsheet reports to assist in data analysis for senior management 
• Draft and process electronic Country Clearance (eCC) requests for travelers both contract and government 
• Assists in the preparation of policy documentation and disseminate to appropriate Front Office personnel 
• Devise and maintain a systematic approach to the organization’s Shared drives document repository and update information posted on SharePoint sites as required 
• Perform liaison activities and facilitate communication across organizations 
• Review and analyze program history to identify issues or trends which may have bearing in determination of future program direction for discussion. 
• Assist in the identification, development, and tracking of internal, and customer focused 
• policies and procedures for cross-cutting issues 
• Track staff assignments, advising managers of progress and/or overdue action items 
• Prepare a variety of analytical reports, memorandum, and written materials on various 
• administrative and policy issues 
• Produce a variety of reports, tracks suspense actions, produces charts, creates specialized databases, or prepare presentation materials from software programs. 

Position Requirements: 

• Active Secret Clearance
• Must be a U.S. Citizen
• 4-7 Years of directly related technical experience.  
• Experience with E2 Travel Systems 
• Knowledge of office management systems and procedures 
• Excellent time management skills and ability to multi-task and prioritize work in a fast-paced office environment 
• Excellent customer service skills 
• Attention to detail and problem-solving skills 
• Excellent written and verbal communication skills 
• Strong organizational and planning skills 
• Proficiency in MS Office 

• Toomey Technologies is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.
• U.S. Citizenship is required for all positions