Administrative Assistant

General Purpose

Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Main Job
Tasks and Responsibilities

• Answer phone calls, emails and relay messages

• Process mail accordingly

• Prepare and manage correspondence, reports and documents

• Organize and coordinate meetings, conferences, travel arrangements

• Take, type and distribute minutes of meetings

• Maintain schedules and calendars

• Arrange and confirm appointments

• Organize internal and external events as needed

• Handle incoming mail and other material

• Maintain paperless filing systems for those they assist

• Follow work procedures

• Communicate verbally and in writing to answer inquiries and
  provide information

• Liaison with internal and external contacts

• Coordinate the flow of information both internally and externally
  related to those they assist

• Process tax returns

• Be a cheerful representative of the company and relay a helpful and
  accommodating environment

• Overtime is required during peak periods of business.

Education and Experience

• 5+ as an administrative assistant, experienced in an accounting
  firm preferred

• Proficient in Microsoft Word and Excel

• Knowledge of CCH products such as Practice Management, ProsystemFX
  Tax and Engagement a plus.

• Knowledge of administrative and clerical procedures

• Knowledge of business principles

• Proficient in spelling, punctuation, grammar and other English
  language skills a must

• Proven experience of producing correspondence and documents

Key Competencies

• Verbal and written communication skills

• Attention to detail

• Confidentiality

• Planning and organizing

• Time management

• Interpersonal skills

• Customer-service orientation

• Initiative

• Reliability

• Stress tolerance

This is a confidential listing. The position is located in Bergen County,
NJ. Please do not apply unless you meet
the experience requirements.    In the subject line please list
Administrative Assistant Position.