Waipapa Taumata Rau | The University of Auckland

Campus Life is a Service Division that supports an engaging and inclusive campus experience for students at The University of Auckland. Campus Life operates a range of ‘wellbeing services’, such as Accommodation, Counselling and Health Services, that are aimed at removing personal barriers to academic success. It also operates ‘engagement’ services such as support for student organisations, social and sporting events, volunteering and leadership support that are aimed at helping students to maximise the non-classroom dimensions of the university experience.

Te Whiwhinga mahi | The opportunity

We’re looking for experienced and organised Event and Conference Planners to help deliver a wide range of high-quality events at Waipapa Taumata Rau | University of Auckland.

In this varied and people-focused role, you’ll manage the end-to-end delivery of events such as public lectures, student and staff celebrations, recruitment events (open days, seminars, webinars), stakeholder dinners, cocktail functions, pōwhiri, and more. You’ll work closely with colleagues across the University to ensure each event runs smoothly and reflects the purpose behind it.

From developing concepts and timelines to managing budgets and logistics, you’ll bring structure and creativity to every stage. You’ll also provide expert advice and support to stakeholders to help deliver consistently polished, safe and well-executed events.

We have full-time (37.5 hours pw), permanent positions available.
This is a great opportunity to work in an events role without the stress of late nights and long weekend work. 

The remuneration range for this role is $62,400 - $77,800, depending on skills and experience. 

For more detailed information on this role, please view the Position Description.


Mō tō mātou rōpū | About the team

You will report directly to the Event and Operations Manager and work collaboratively within the Event Services team. Event Services, part of Campus Life, is dedicated to providing high-quality services that enhance, support, and serve the University community through a diverse range of events and conferences. We aim to boost the university’s reputation, contribute to campus vibrancy, mitigate risk, and deliver cost-effective solutions for university customers, students, partners, and industry. This role is based at the University of Auckland City Campus.
 

He kōrero mōu | About you

You’ll bring at least 3 years of experience delivering both in-person and virtual events, along with excellent written and verbal communication skills. You’re confident working with a range of stakeholders, offering sound advice and keeping things on track under pressure. You’ll need to hit the ground running, juggle multiple priorities, and use your initiative—whether working independently or as part of a team.

This role will suit someone who is highly organised, proactive, and thrives in a fast-paced environment. A creative eye and an understanding of tikanga and kawa in event contexts would be an advantage. Experience in a similar role is essential, and a tertiary qualification is preferred.

You’ll also bring:

• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, Teams, and Outlook

• Experience using a CMS (ideally Adobe Experience Manager), and familiarity with CRM systems for building event landing pages

• Experience using platforms such as Eventbrite, Zoom Webinars, and/or ON24 would be an advantage

Ngā āhuatanga kei a mātou | What we offer
The University of Auckland is New Zealand’s leading university and maintains significant
computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. 

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services. 

For more information, please visit Staff Benefits.


Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 20 May 2025, and include an up-to-date CV and cover letter outlining what strengths you will bring to this role. Applicants will be reviewed, and interviews scheduled as they are received and/or until the position has been filled. This advert may be closed early.

Please reach out to Charlene, Shaulyn and/or Ben (Events and Operations Managers) for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Contacts:
[email protected]
[email protected]
[email protected]

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz